Accounts Payable Specialist

The Accounts Payable Specialist will be responsible for monitoring the outflow of capital for the company.

Supervisory Responsibilities:

·      None

Duties/Responsibilities:

• Verify, code, and enter vendor invoices to the proper cost account.


• Receives and verify expense reports; reconcile expense and other financial reports with account balances and other office records.


• Facilitate payment of vendors, which may include verification of federal ID numbers, review purchase orders, and resolve discrepancies.


• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.


• Assists with accounting records and ledgers by reconciling monthly statements and transactions.


• Calculates and reports sales tax based on paid invoices.


• Support audits by providing documentation and explanations as needed.


• Other related duties as assigned.

Required Skills/Abilities:

• Must be dependable and extremely trustworthy.


• Must be proficient in Microsoft Office Suite or related programs.


• Must be able to learn other accounting software systems.


• Excellent organizational skills and attention to detail.


• Ability to maintain confidential and meticulous records.

Education and Experience:

• High school diploma required; Business or Accounting degree preferred.


• Certified Accounts Payable Professional (CAPP) certification preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.