JOB DESCRIPTION
Job Title: Accounts Payable Specialist
FLSA Classification: Non-exempt
Job Status: Part Time Regular
Hours: 20 hours per week, hybrid schedule with flexibility
Location: St. Paul, MN
Reports To: Accounting Manager
Pay Range: $23.00-$27.00 per hour
Union Gospel Mission Twin Cities (UGMTC) provides emergency shelter, food, basic needs and wraparound programs for people facing homelessness, hunger and addiction in the community. Located in Saint Paul, UGMTC opened its doors in 1902 and has been feeding, sheltering and offering the hope of Jesus Christ to people in need ever since.
Mission: To provide Christ-centered, life-changing pathways for all people who are experiencing homelessness, hunger and addiction.
Vision: To see all men, women and children healthy, whole and successful through Jesus Christ and the transforming power of the gospel.
Values: Faith, Compassion, Respect, Integrity, Excellence.
The Accounting Department serves as the financial support of the organization, ensuring accuracy, compliance, and strategic insight across all fiscal operations.
POSITION SUMMARY:
Under direct supervision, the Accounts Payable Specialist provides financial and administrative support associated with payable accounts and transactions in alignment with UGMTC’s mission, values and goals. This person works closely with accounting team to ensure invoices are processed, payments are completed, and expenses are controlled in an efficient, timely and accurate manner.
DUTIES AND RESPONSIBILITIES:
- At the direction of the Accounting Manager, carries out established accounting processes and procedures in alignment with UGMTC’s mission, values and policies.
- Makes administrative and procedural decisions within scope of role.
- Performs day-to-day financial transactions, including receiving, classifying, processing, verifying and reconciling invoices within Bill.com.
- Reviews all invoices for appropriate documentation and approval prior to payment.
- Enters and tracks credits that are owed to ensure they are applied in a timely manner.
- Reconciles vendor statements, research, and resolve discrepancies.
- Tracks transactions and monitor accounts to ensure payments are accurate and paid on time.
- Assists in month end closing and annual financial audit.
- Maintains accounting ledgers by verifying and posting account transactions.
- Analyzes and records invoices and credit card statements to allocate expenses to appropriate accounts and record them.
- Searches for opportunities to enroll vendors in electronic payment methods.
- Assists with monthly petty cash reconciliations.
- Handles vendor questions and issues related to accounts payable; keeps good relationships with vendors.
- Provides accurate and effective document preparation and maintains records relative to the AP function.
- Maintains co-operative relationships and communication with other departments.
- Participates in UGMTC sponsored spiritual enrichment activities, including staff prayer and devotions.
- At any time, with or without notice, performs other duties and activities as assigned.
MINIMUM JOB REQUIREMENTS:
- 0-2 years of Accounts Payable experience preferred
- Proficient in Microsoft Office, with strong emphasis on Excel and Word
- Experience or desire to work with underserved communities and people experiencing homelessness or poverty
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Demonstrate excellent judgment and professional boundaries.
- Handle money and financial matters with the highest confidentiality, integrity and honesty.
- Personable and professional with great organizational, time management, planning, and administrative skills.
- Accurately develop and maintain recordkeeping systems and procedures.
- Strong skills in problem-solving, data-entry, documentation, research, resolution, data analysis, and multitasking.
- Knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
- Knowledge of accounting procedures, accounting laws, and regulations.
- Capable of working independently or collaboratively in a high-volume setting, with emphasis on accuracy and meeting deadlines.
- Able to quickly and accurately perform basic math percentages, fractions, addition, subtraction, multiplication, and division.
WORKING CONDITIONS AND PHYSICAL EFFORT:
- Work is normally performed in a typical interior/office work environment
- Work involves physical effort encountered in normal, everyday office activities
- Must be able to lift 15-20 lbs
- Limited exposure to physical risk
- Work requires pushing, pulling, reaching, crouching, stooping, walking, twisting, carrying, and other physical activities
BENEFITS:
- Earned Sick & Safe Time (ESST)
- Flexible schedule
Union Gospel Mission Twin Cities is a 501(c)(3) nonprofit Christian organization. Employees must understand and fully support the Mission’s Statement of Faith and adhere to the Mission’s Employee Handbook policy manual and guidelines set forth by the organization.
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