Accounts Payable Specialist

Job Functions:

• Promotes and fosters a safe and secure operating environment.


• Applies standard concepts, practices, and procedures within accounts payable function adapting to changes in guidelines and applies exceptions when authorized.


• Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.


• Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.

• Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.


• Processes expense reports through analysis of information, validates input, approval flow and audit compliance.

• Analyzes vendor account reconciliations, research and resolves any outstanding issues.

• Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.


• Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail. 


• Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.

Required Competencies:

• High degree of professionalism and ability to keep sensitive information confidential.

• Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.

Education & Experience:

               Required:

• One year experience in bookkeeping or accounting.


• Ability to perform a volume of numerical detailed work with a high degree of accuracy.


• NetSuite experience is highly desired


• Proficiency in Microsoft Word and Excel

Preferred:

• Associate degree in accounting or equivalent experience


• Problem solving


• Analytical Ability


• Interpersonal Skills


• Communication Skills