Accounts Payable Specialist

Accounts Payable Specialist

Position Summary

Triage Partners LLC is seeking a detail-oriented Accounts Payable Specialist with 2-5 years of relevant experience to join our finance team. This role is responsible for ensuring vendor invoices are processed accurately and timely, maintaining strong vendor relationships, and supporting month-end close activities. The ideal candidate is highly organized, comfortable working with high volumes of transactions, and brings a working knowledge of accounts payable best practices and internal controls.

Key Responsibilities

•       Process a high volume of vendor invoices, including three-way matching (purchase order, receipt, and invoice), coding, and routing for approval.

•       Review invoices for accuracy, appropriate documentation, and approval prior to payment, resolving discrepancies with vendors and internal departments.

•       Assist in preparing weekly payment runs via check, ACH, and wire transfer

•       Oversee vendor master file, including setup, W-9 collection, and 1099 classification.

•       Reconcile vendor statements and respond to vendor and operations inquiries in a timely and professional manner.

•       Assist with month-end close activities, including AP accruals, account reconciliations, and reporting.

•       Maintain organized, audit-ready records of invoices, approvals, and payment documentation.

•       Support annual 1099 preparation and filing and assist with external audit requests as needed.

•       Identify opportunities to improve AP processes, controls, and efficiency, and assist with system or process improvement initiatives.

•       Ensure compliance with company policies, internal controls, and applicable accounting standards.

•       Perform other related duties as assigned.

Qualifications

•       2-5 years of experience in accounts payable or a similar accounting/finance role.

•       Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent work experience will be considered.

•       Solid understanding of accounts payable processes

•       Experience with accounting/ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks, or similar) required.

•       Proficiency in Microsoft Excel (pivot tables, lookups) and the broader Microsoft Office suite.

•       Strong attention to detail and accuracy when managing high transaction volumes.

•       Excellent organizational and time-management skills, with the ability to meet recurring deadlines.

•       Strong written and verbal communication skills, with the ability to work cross-functionally and interact professionally with vendors and employees

•       Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive financial information.

Preferred Skills

•       Experience with AP automation or invoice workflow tools (e.g., Bill.com, Charted, or similar).

•       Exposure to multi-entity AP processing.

•       Familiarity with 1099 reporting requirements and sales/use tax concepts as they relate to AP.

•       Prior experience in a professional services or partnership environment.

What We Offer

•       Competitive salary commensurate with experience.

•       Comprehensive health, dental, and vision benefits.

•       401(k) with company match.

•       Paid time off and company-observed holidays.

•       A collaborative team environment with opportunities for professional growth.

Triage Partners, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.