Accounts Payable Specialist

#LI-OD1 #LI-Hybrid

Essential Functions and Primary Duties
 

• Perform day-to-day accounts payable activities, including reviewing, validating, coding, and processing invoices in accordance with company policies and approval requirements.
• Maintain vendor master records, including vendor setup, updates, tax documentation, and ongoing account maintenance.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries to ensure timely and accurate processing.
• Review and process employee expense reimbursements and corporate card transactions in compliance with company travel and expense policies.
• Prepare and process vendor payments, including ACH, check, and wire disbursements, while ensuring compliance with internal controls and payment deadlines.
• Reconcile vendor statements and accounts payable records, identifying and resolving outstanding or disputed items.
• Monitor invoice aging and open payables to support timely payment processing and vendor account management.
• Prepare and distribute recurring and ad hoc accounts payable reports for management, Treasury, vendors, and business units.
• Respond to inquiries from vendors, employees, and internal business partners regarding invoice status, payment timing, expense reimbursements, and account discrepancies.
• Support internal and external audits by providing requested documentation, reports, and transaction support.
• Assist with accounts payable process improvements, system testing, and special projects.
• Perform administrative and departmental duties as assigned in support of the Accounts Payable function.

Minimum Requirements

• Bachelor's degree in accounting, finance or relevant field

• Two years of functional accounting experience

• Proficiency with Microsoft Office suite, Outlook, Excel, Word

• Proven communication, organization, interpersonal, analytical and problem-solving skills

• The desire to be a committed team member to assist in other areas of the company's operations

• Ability to work independently and meet deadlines

• Handle sensitive and confidential information with discretion

• Accuracy and attention to detail