Accounts Payable Specialist (1860) Temporary

OVERVIEW:

Performs professional accounting functions in either accounting staff or operating unit applications.  In staff applications, functions are typically to conduct studies, analyze financial data, monitor costs and cost control procedures and provide accounting staff support to Controller's Division or to assigned proponent department personnel such as project management.  In operating applications, functions are typically to accumulate and prepare CCSD input data, prepare schedules, reports and payrolls, make related accounting entries, initiate payments, and maintain records and controls. 

SCOPE:

Responsible, under the general direction of Accounting Staff Analysts or Financial Analysts, for assignments that are typically of limited scope with the parameters reasonably well defined and the approach/methods established by previous similar studies and efforts.  Incumbent is expected to function relatively independently in performing assignments.  Supervision is normally limited to discussion of initial job assignments, consultation on unusual situations, periodic progress reports and review of completed work.  In operating unit applications, duties are normally defined and structured by policy and procedures with supervision from Unit Head.  Volume, diversity, and accuracy standards of work, however, require that incumbent be and remain thoroughly familiar with all procedures, instructions and precedents applicable to the assigned unit.  Supervisor is normally available for consultation and guidance.

PRINCIPAL DUTIES:

• Responsible for processing the organization's payroll by calculating employee wages, processing payroll taxes, and distributing paychecks.
• Must keep track of multiple deadlines and ensure that all payroll-related tasks are completed accurately and on time. In addition to managing the day-to-day payroll process, Payroll Processors may also be responsible for maintaining payroll records, preparing payroll reports, and reconciling any discrepancies or errors. 
• Assists in implementing approved accounting procedure changes with operating units and CCSD as required, including revision of related user manuals and forms and training assistance.                                                                           
• Computes, compiles, and processes accounting data; examines, reconciles, and monitors disbursements and associated accounting entries and support documents to assure compliance with established procedure.                
• Prepares data, calculations, statements, reports and computer input as required by specific job assignment.     
• Conducts special studies of limited scope.  Develops new or revised accounting procedures, tests validity, presents findings, and recommends approval.                                   
• Investigates the significance of changes in account balances, overhead rates, construction costs, and unit costs; identifies contributing factors and summarizes finding, conclusions, and recommendations.                                  
• Maintains and controls documents, ledgers, records and manuals as assigned.                                                          
• Assists in review system change proposals developed in other departments to determine their impact on the Controller's Division systems, procedures and operations.
• Advises supervisor and/or appropriate operating personnel of problems or unusual situations and provides recommendations for corrective action.                              
• Performs other duties as assigned.

MINIMUM REQUIREMENTS:

• Bachelor’s degree in accounting, Business Administration, Finance or Economics and one (1) year diversified accounting experience.  May consider candidate with high school diploma who demonstrates the ability to perform the assigned tasks which typically is gained from ten (10) years of diversified accounting experience relative to the specific area of assignment.  This experience should include two (2) years work experience as a group leader or supervisor.  Work experience should reflect progressively greater responsibilities.
• Must be able to communicate and comprehend English accurately, clearly and concisely at a level required to perform the job as outlined.
• Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette.
• Knowledge of ADP Payroll Workforce Now

• must have a strong understanding of state and federal laws, accounting principles, and have strong mathematical and analytical skills.
• Must be flexible with scheduling time off based on the demands of the department in regards to Holidays and quarter/year end processing.

NO THIRD-PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.