Accounts Payable Specialist

Accounts Payable Specialist

Position Title:

Accounts Payable Specialist

Position Overview:

The Accounts Payable Specialist is responsible for handling and processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Key Responsibilities:
Invoice Processing

Receive, verify, and process all invoices and requisitions for goods and services.
Match invoices to purchase orders and ensure appropriate approvals are obtained.

Payments Management

Prepare and execute payment runs (checks, wire transfers, ACH payments).
Reconcile accounts payable transactions and prepare analysis of accounts.
Monitor accounts to ensure payments are up to date.

Record Keeping

Maintain and update vendor files and file numbers.
Produce monthly reports and assist in month-end closing activities.
Maintain historical records by filing documents.

Vendor Relations

Respond to vendor inquiries regarding invoice discrepancies and payment timelines.
Reconcile vendor statements, research and correct discrepancies.

Compliance and Reporting

Ensure compliance with federal, state, and company policies, regulations, and best practices.
Assist with internal and external audits related to accounts payable.

Continuous Improvement

Streamline and improve payment processes, ensuring efficiency and accuracy.
Stay updated on industry trends and best practices in accounts payable.

Qualifications and Requirements:
Associate's or Bachelor's degree in Finance, Accounting, or related field.
1-3 years of experience in accounts payable or general accounting, or equivalent combination of education and experience.
Proficiency in using accounting software and Microsoft Office Suite, especially Excel.
Strong analytical, problem-solving, and organizational skills.
Excellent attention to detail and ability to handle high volumes of transactions.
Strong communication skills for interacting with vendors and internal departments.

Job Requirements
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