Accounts Payable Specialist - Harborview

Job Description

Harborview Medical Center has an exciting opportunity for an Accounts Payable Specialist

WORK SCHEDULE

• Full-Time (40 hours per week) - 100% FTE
• Monday – Friday (Hybrid work scheduled, 3 days from home and 2 days in the office in Seattle, WA)
• Day Shift
   

DEPARTMENT DESCRIPTION

This individual will perform technical fiscal analysis and financial reporting including analysis, planning, interpreting and reviewing of fiscal operation involving an overlap or combination of disciplines. Under general direction, the Electronic Invoice Specialist will perform a variety of moderately complex and varied fiscal administrative support functions such as analyzing and developing electronic invoicing requirements, establishing and maintaining process flows related to comprehensive fiscal record keeping systems; analyzing, establishing and maintaining electronic invoice (EDI/810) transactions posting in the general ledger; and coordinating diverse cross-unit-wide fiscal support functions such as purchasing, receiving and fiscal planning.

JOB RESPONSIBILITIES

• Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources; develop procedures for implementation, execution, control and review/audit of fiscal operations
• Working with the Accounts Payable Supervisor, to forecast electronic invoicing needs/commitments; develop planning documents for expanding our electronic invoice vendor base by conducting analysis of unit needs and resources
• Consult with Accounts payable Supervisor, internal departments and external vendors to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures
• Prepare specialized reports; conduct special studies to research and/or justify fiscal requests/needs
• Conduct comparisons of actual performance with process objectives; research and determine causative factors in invoice discrepancy trends; identify potential corrective actions
• Analyze, modify and recommend improvements in subsidiary record keeping processes; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls to design, test and improve processes
• Maintain and/or modify manual or automated fiscal reporting/tracking processes to address specific unit needs
• Perform duties of Fiscal Specialists I & II
   

MINIMUM REQUIREMENTS

•  Three years of experience providing administrative support in the area of fiscal and/or business management OR Equivalent education/experience

ADDITIONAL REQUIREMENTS

• Experience in a high volume full-cycle computerized Accounts Payable environment, 10 key by touch, ability to process 300-500 invoices a week, be proficient in Microsoft software products and be well organized with an attention to detail.
  • Full-cycle accounts payable functions include: customer service, auditing, reconciling, interpreting, verifying and/or analyzing vendor statements, receiving documents, sales/use-tax resolution, purchase orders and invoices.
• Experience analyzing, developing and maintaining process flows and databases using Microsoft Office software, Word, Excel, Access and Power Point
• Strong customer service skills for interacting with departmental customers and vendors.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.