Activate JobCopilot
Position Summary:
The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process to ensure timely and accurate payment of vendor invoices and expenses. The ideal candidate has 5+ years of AP experience, strong attention to detail, and the ability to work in a fast-paced, deadline-driven environment.
Responsibilities:
- Invoice Processing & Vendor Payments
- Process high-volume vendor invoices accurately and efficiently.
- Perform three-way matching of invoices, purchase orders, and receiving documentation.
- Verify coding, approvals, and compliance with company policies.
- Prepare and process weekly check runs, ACH, and wire payments.
- Maintain organized electronic and physical records of invoices and payments.
- Vendor Management & Communication
- Serve as the primary point of contact for vendor inquiries.
- Resolve discrepancies related to pricing, quantities, or payment status.
- Maintain and update vendor records, including W-9 forms and payment details.
- Assist with new vendor onboarding and ensure proper documentation is collected.
- Reconciliation & Reporting
- Reconcile vendor statements and investigate outstanding balances.
- Assist with month-end and year-end close processes.
- Support accruals and prepare AP aging reports.
- Assist with 1099 preparation and reporting.
- Compliance & Process Improvement
- Ensure compliance with company policies, internal controls, and accounting procedures.
- Identify opportunities to improve AP processes and efficiency.
- Support audits by providing documentation and reports as needed.
$60,000 - $75,000 a year
Your email job alert is now active!
