Accounts Payable Specialist Sr

FLSA Exemption Status

Summary

Performs the highest level of non-degreed accounting work, including, but not limited to, analyzing and resolving technical and complex accounts payable issues, processing and verifying vendor payment reports, analyzing data for financial reporting, maintaining financial database and accounts payable records, and other comprehensive financial functions. Masters all applicable software and organizational processes and procedures. May perform complex calculations, critical thinking, and analysis of sensitive financial matters.

Positions allocated to this classification report to a designated manager and work under general supervision with limited direction.  Work in this class is distinguished from other classes by its lack of management responsibilities and from lower classes by its performance of high-level accounts payable responsibilities, including acting as a lead to other Accounts Payable Specialists.  

Examples of Work

** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.  The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment:

• Analyzes, calculates, and completes technical and complex accounts payable processes and functions.


• Reviews, confirms and finalizes the payment proposals and maintain proper controls for accuracy and compliance.


• Reviews, investigates and resolves complex purchasing and invoicing discrepancies and ensures all policy guidelines are met.   


• Evaluates and responds to vendor and user department inquiries and concerns, and coordinates necessary actions.


• Analyzes, calculates and processes all travel requests, expense reimbursements and petty cash disbursements, and completes audit requests and reconciliations to ensure all guidelines are met.  


• Maintains proper records retention for all financial information and accounts payable records and documents to ensure compliance with all policies and procedures.


• Accesses, interprets and identifies the best practice methods to extract, analyze, prepare and/or resolve technical and complex accounts payable and vendor issues.


• Generates and analyzes reports to validate data for accuracy and timely processing of 1099 forms and reporting to the Internal Revenue Service.


• Compiles, analyzes and prepares varied financial reports for managers, internal and external auditors and/or local and state agencies.


• Complies with organizational, Federal and state policies, procedures and regulations.


• Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

• Responds to external payment verification audit requests in a timely manner.


• May provide assistance to internal departments for analysis and research of financial data in preparation of regular or special financial reports.


• Performs other related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily.  Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

• Graduation from high school or possession of an acceptable equivalency diploma, and five years of experience in accounting, bookkeeping or other related accounting work, including two years in municipal accounting or finance performing complex clerical and sub-professional accounting functions; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.


• An Associate of Arts or Science degree with at least 12 semester hours of accounting can be substituted for one year of experience;

CERTIFICATIONS OR LICENSES

Licenses

• None

Certifications

• None

Knowledge, Skills, and Abilities (continued)

• Thorough knowledge of accounting principles, practices and procedures and ability to apply such knowledge.


• Thorough knowledge of accounts payable and receivable, banking practices, payroll, and the budget process.


• Knowledge of auditing methods and familiarity with fund accounting.


• Thorough knowledge of enterprise resource accounting systems.


• Knowledge of legal requirements pertaining to Municipal government accounting desirable.


• Effectively analyze, evaluate, and resolve complex accounting, accounts payable, billing and payroll tasks and resolve issues in compliance with policies and procedures.


• Demonstrable skills in the use of personal computers and associated programs and applications necessary for successful job performance.


• Effectively assess critical elements of a situation and decide upon appropriate actions in accordance with federal, state, local laws and ordinances, and departmental rules and regulations.


• Demonstrable skills in the application of accounting principles to computerized maintenance of financial and accounting records and transactions.


• Effectively make mathematical calculations with reasonable speed and accuracy.


• Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with limited supervision.


• Ability to compile data accurately and prepare varied financial reports.


• Ability to communicate effectively, both orally and in writing.


• Ability to work effectively with co-workers, department heads, elected officials, charter offices, other agencies representatives, and the general public.

Physical and Environmental Requirements

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is often required to sit for prolonged periods of time.


• May, on occasion, require lifting, pushing, and/or pulling (less than 20 pounds).

WORK ENVIRONMENT

• May be required to work and attend meetings outside regular business hours.

GRU Competencies