Key Responsibilities

• Collect receiving documentation and match it to corresponding vendor invoices.


• Review invoices for accuracy, including quantities, pricing, payment terms, freight charges, and other potential discrepancies.


• Enter, process, and ensure timely payment of vendor invoices.


• Identify pricing or invoice discrepancies and work with internal teams and vendors to resolve issues.


• Partner with receiving and operations teams to research shortages, receiving errors, damaged merchandise, and other discrepancies.


• Communicate directly with vendors regarding missing invoices, credits, statements, pricing discrepancies, and account issues.


• Review freight charges and ensure applicable costs are appropriately allocated.


• Maintain accurate and organized accounts payable records and supporting documentation.


• Reconcile vendor statements and research outstanding or missing items.


• Prepare and process weekly payments for approved payables.


• Process company expenses, including vendor invoices, rent, utilities, recurring expenses, and other obligations.


• Monitor due dates and payment terms to ensure timely payments and accurate cash-disbursement records.


• Assist with researching accounting discrepancies and maintaining accurate vendor account information.


• Cross-train in Accounts Receivable and provide backup support when needed.


• Assist with additional accounting and administrative responsibilities as part of a collaborative office environment.

Qualifications

• Previous Accounts Payable, bookkeeping, or general accounting experience preferred.


• Strong attention to detail and commitment to accuracy.


• Excellent organizational and time-management skills.


• Ability to manage a high volume of invoices and multiple deadlines.


• Strong problem-solving skills with the ability to research and resolve discrepancies.


• Comfortable communicating with vendors, customers, and internal team members.


• Dependable, proactive, and able to work independently.


• Willingness to learn both Accounts Payable and Accounts Receivable functions.


• Experience within wholesale distribution, inventory, purchasing, manufacturing, or a similar environment is a plus.

Position Details

This is a full-time, in-office position within a small, collaborative accounting team. The ideal candidate will be accurate, organized, dependable, and proactive, with the ability to take ownership of the Accounts Payable process from beginning to end.

If you are looking for an opportunity where you can make an impact, take ownership of your responsibilities, and become an integral part of a close-knit team, we would love to hear from you.