Accounts Payable Supervisor

Job Summary

The Accounts Payable Supervisor is responsible for leading and overseeing the Accounts Payable team, managing daily workloads, and ensuring the accurate and timely processing of vendor invoices and payment requests. This role works closely with accounting and finance teams to support operational efficiency, maintain compliance, improve processes, and provide leadership, coaching, and training to team members. The position requires strong analytical, organizational, communication, and leadership skills in a fast-paced business environment.

Essential Duties & Responsibilities

• Supervise and lead the Accounts Payable team, providing coaching, mentoring, and ongoing development.
• Manage day-to-day Accounts Payable operations and workload distribution.
• Process and review vendor invoices, payment requests, contracts, freight charges, and other expenditures.
• Consolidate and improve Accounts Payable processes across multiple ERP systems.
• Resolve complex invoice and payment issues with vendors and internal departments.
• Develop and maintain Accounts Payable procedures, work instructions, and process documentation.
• Monitor departmental email and voicemail accounts and ensure timely response to inquiries.
• Create, monitor, and report key performance indicators (KPIs), metrics, and backlog reports.
• Train new employees on Accounts Payable policies, procedures, and systems.
• Support audits, compliance initiatives, and special projects.
• Ensure accurate tax reporting, including use tax and other applicable tax requirements.
• Monitor payment activities and ensure compliance with financial regulations and company policies.
• Assist with system enhancements, integrations, and process improvement initiatives.
• Manage confidential financial information with professionalism and discretion.
• Collaborate with management to establish priorities, allocate resources, and support strategic goals.

Minimum Requirements / Skills

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 3 years of professional Accounts Payable experience.
• Strong understanding of procure-to-pay and accounting processes.
• Experience supervising or leading team members.
• Proficiency with ERP systems, Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and time-management skills.
• Experience handling confidential financial information.
• Ability to work independently and in a collaborative team environment.
• Willingness to work additional hours during month-end and year-end closing periods.