Accounts Payable Supervisor

Position Summary:

Oversees the company’s multi-entity accounts payable operations and supervises the staff responsible for these functions. Implements process improvement initiatives, monitors workflow and efficiency, ensures timely invoice payments, and identifies and resolves invoice discrepancies.

Primary Responsibilities:

· Review, maintain, and verify the accuracy, completeness, and timeliness of vendor invoices, employee expense reports, and vendor payments.

· Identify, track, and resolve invoice discrepancies.

· Maintain organized vendor master records, payment schedules, department touchpoints, vendor communications, and related processes.

· Coordinate and monitor process flows with outsourced vendors.

· Review accounts payable subledgers to ensure accuracy and timeliness.

· Develop, refine, and implement accounts payable workflows for improved accuracy and efficiency.

· Monitor workflow throughput, bottlenecks, and queue management.

· Maintain internal accounting controls related to invoice and disbursement processing.

· Execute the accounts payable close process for each accounting period.

· Establish and enforce cut-off procedures to ensure invoices are posted in the correct accounting period.

· Reconcile vendor accounts by verifying monthly statements and related transactions.

· Safeguard company information by maintaining confidentiality and verifying vendor setup details against source documentation.

Qualification Requirements:

· Minimum of 8 years of experience managing accounts payable operations and supervising a team of at least four AP staff.

· Bachelor’s degree in Accounting preferred.

· Strong organizational, multitasking, and analytical skills with exceptional attention to detail.

· Excellent interpersonal and communication skills; ability to collaborate effectively in a fast-paced environment.

· Proactive, hands-on, and deadline-driven with a strong sense of urgency.

· Proficient in Excel and other relevant accounting tools.

· Skilled in communicating with vendors and retail site operations to resolve AP issues.

· Demonstrates high professional integrity and outstanding attendance record.

Compensation & Benefits:

• Competitive base salary with performance-based bonus potential
• Comprehensive medical, dental, and vision coverage
• 401(k) retirement plan with employer match
• Paid vacation and holidays

Disclaimer
The list of responsibilities outlined above is a general summary of the position. Management reserves the right to revise or adjust the job description at any time based on the needs of the company.

Background Check
The company reserves the right to run background checks as a condition of employment.