Accounts Payable Technician

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years!   We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/

PURPOSE

Responsible for maintaining the integrity of the accounts payable subsidiary ledger by reviewing invoices for accuracy and timeliness and applying knowledge of policies & procedures to activities associated with the subsidiary ledger. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Invoice Processing:
  
  
  
  • Reviews invoices for accuracy and timeliness.
  
  
  • Accurately codes invoices to ensure consistency and proper cost allocation of invoiced amount.
  
  
  • Enters invoices into system with consistent and detailed descriptions.
  
  
  • Obtains appropriate approvals prior to processing payment.
  
  
  
  


• Reconciles vendor statements to accounts payable vendor balances, and resolves discrepancies.


• Assists with 1099 annual reporting.


• Directs the weekly check runs. Retrieves checks, updates and reconciles associated logs.


• Reviews P-Card account coding and tax remittance.


• Maintains and reconciles the purchasing / inventory accrual.


• Works with internal customers to insure accurate vendor billing.


• Prepares electronic file for automated vendor invoice uploads.


• Assists with bringing vendors online with electronic invoicing.


• Meets accounting close deadlines as assigned.


• Provides support cross-functionally as required.


• Updates accounts payable policies and procedures as needed.


• Provides guidance and assistance to less experienced staff.


• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.


• Regular and dependable attendance.


• Follows the core competencies set forth by the Company, which are available for review on CMSweb.

OTHER DUTIES AND RESPONSIBILITIES

• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required:  High school diploma or GED.

Preferred: Two (2) or more years of accounts payable experience preferred. Two (2) or more years of Healthcare industry experience preferred. Oracle experience preferred.

Knowledge, Skills and Abilities

• Knowledge of accounts payable processes and procedures.


• Strong attention to detail and accuracy.


• Intermediate / advanced user of MS Access and MS Excel.


• Thorough understanding of Oracle accounts payable module.


• Thorough knowledge of PC software applications.


• Ability to gather, monitor, and document data.


• Ability to facilitate and practice security and confidentiality of information.


• Ability to understand underlying details and identify errors.


• Ability to engage others, listen and adapt response to meet others’ needs.


• Ability to align own actions with those of other team members committed to common goals.


• Excellent computer and keyboarding skills, including familiarity with Windows.


• Excellent verbal and written communication skills.


• Ability to manage competing priorities.


• Ability to perform job duties in a professional manner at all times.


• Ability to understand, recall, and communicate, factual information.


• Ability to understand, recall, and apply oral and/or written instructions or other information.


• Ability to organize thoughts and ideas into understandable terminology.


• Ability to apply common sense in performing job.

Work Schedule: Monday - Friday 8am-5pm