Accounts Payable Technician - Fredericksburg

OVERVIEW

Performs accounts payable tasks in support of the agency's accounting and financial activities. Work is performed under regular supervision and is guided by well-established and specific agency policies and procedures and state and federal regulations.

DUTIES AND RESPONSIBILITIES

• Prepares and codes invoices and performs related data entry.


• Reviews and reconciles vendor statements and resolves discrepancies with affected departments.


• Initiates and monitors the recurring expense payment process.


• Files reports and vendor payment records


• Collects W-9 forms and maintains related vendor files.


• Prepares and issues annual 1099 MISC and 1099NEC forms. Follows IRS back-up withholding from vendor payments and reporting as needed.


• Sorts vendor mail.


• Makes emergency payments.


• Prepares ad hoc and periodic financial and/or statistical reports


• Maintains vendor and payment records.


• Verifies proper approval exists for payment requests. Matches invoices with approved requisitions.


• Assist in providing invoice backup for audits and funding source reimbursement requests.


• Does related work as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Some knowledge of public accounting and bookkeeping practices; some knowledge of common office software including Excel and Word; some knowledge of the operation of the agency's programs; ability to establish and maintain effective working relationships with staff of the agency; ability to communicate effectively orally and in writing and prepare and present concise; ability to collect and compile electronically sourced or other sourced financial data and prepare reports; ability to prepare and maintain records.

TYPICAL EDUCATION, TRAINING AND WORK EXPERIENCE

High School Diploma and some administrative experience in a business office.

ENVIRONMENTAL AND PHYSICAL EXPOSURE

Work requires negligible exposure to disagreeable environmental elements or physically challenging tasks.

RELATIONSHIPS

Relationships require good communication and interpersonal skills to obtain and clarify financial information with others within and external to the agency.

RACSB maintains a drug-free workplace environment. All candidates who receive conditional offers of employment must successfully complete a pre-employment drug screening and background check, including criminal history, driving record, and verification of credentials. Additionally, employees are subject to random drug testing throughout their employment. Our comprehensive screening program reflects our commitment to maintaining a safe, healthy workplace and providing high-quality services to our community.