Accounts Receivable and Payable Associate

Accounts Receivable and Payable Associate Job Description

Grade Level  7 (Non Exempt)

Description

The Accounts Receivable and Payable Associate will be responsible for providing financial, administrative, and clerical services relating to the Accounts Receivable and Payable area for multiple companies. (Americas, P2000, Canopia, & Mexico) This position will work independently to complete assignments, as well as contribute as a member of the Finance Team.

Receive Assignment From:

Credit Manager/Accounting Team Lead

• Processes cash applications for checks and wires deposits for multiple companies and update/clear customer’s accounts


•  Performs static credit checks for existing customers as needed as back up to Team Lead


• Prepare weekly collection log for multiple companies and deposit log


• Perform collection calls and follow ups


• Completes customer credit references


• Retrieves invoice status from multiple customer portals


• Processes credit/debit memo requests


• Keeps all customer accounts clear and up to date


• Reaches out to customers to take open credit notes


• Research A/R and collection issues related to billings/ returns for all customer payments except HD Americas


• Creates Disputes for invalid deductions as necessary for customers such as Lowes


• Research shipments and obtain POD copies from shipping companies for QA department (Orgill) and unpaid invoices particularly Lowes


• Assists warehouse personnel to help identify returns without proper information


• Calculates, obtains approvals & process Commissions monthly for outside Reps


• Prepares monthly Credit note file


• Covers duties of ARA-HD and some duties of Team Lead when on vacation (Cross-trained)


• Assists in month-end closing by pulling data from G/L for rebates and co-ops


• Assists with year-end audit and other accounting assignments as necessary


• Responsible to perform other duties and activities as directed


• Process invoices ensuring accuracy, completeness and compliance with company policies


• Participates in the payment run process (ACH, Wires, and Checks)


• Check and verify weekly payments to Vendors


• Research & Resolve invoice discrepancies with internal contacts & outside vendors


• Reconcile vendor statements and validates account balances


• Produce accurate accruals during month end close


• Ensure compliance with internal control procedures


• Review goods receipts to identify vendor deliveries that have not been invoiced

 Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.  

• 1-3 years of experience working in an accounting support position, specifically accounts receivable, invoicing and/or collections


• Associate Degree in Accounting preferred; High School Diploma required


• Must have excellent communication skills and the ability to effectively manage high volumes of email communication


• Self-starter with proven ability to work independently


• Must be self-motivated and have the ability to work effectively with others


• Impeccable analytical and organizational skills


• Prior experience working in an ERP environment (SAP preferred) and Web based Customer’s Portal


• Familiarity with EDI customers and transactions is a plus


• Attention to detail.  Daily interface with multiple software/internet systems


• Demonstrated proficiency with Microsoft Office applications (Word and Excel)


• Ability to problem solve and deal with a variety of variables in situations where only limited standardization exists