Accounts Receivable (AR) Specialist

About the Role

We are seeking a detail-oriented and customer-focused Accounts Receivable (AR) Specialist to join our team. This role is ideal for someone who enjoys balancing technical financial responsibilities with strong communication and relationship management.

Reporting to the CFO, the AR Specialist is responsible for managing the full cycle of accounts receivable, including invoicing, payment processing, collections, reporting, and compliance. This position plays a key role in maintaining cash flow, supporting internal teams, and delivering excellent service to our customers.

Key Responsibilities

• Accurately generate and distribute customer invoices in a timely manner
• Interpret and implement customer-specific billing requirements
• Process and reconcile incoming payments (checks, ACH, wire transfers, credit cards)
• Investigate and resolve discrepancies between invoices and payments
• Manage AR aging and proactively follow up on outstanding balances
• Process lien waivers for general contractors as needed
• Prepare monthly sales tax reports and assist with tax registrations
• Collaborate with sales, shipping, and internal departments to ensure smooth operations
• Maintain organized records in compliance with company policies and regulations
• Support audits by preparing documentation and responding to inquiries
• Analyze trends and identify opportunities to improve processes and reduce risk
• Stay current with best practices and technology advancements in AR
• Assist with additional projects and duties as assigned

Qualifications

• High school diploma or equivalent required
• Bachelor’s degree in Accounting, Finance, or related field preferred
• 3+ years of experience in accounts receivable or similar role

Skills & Competencies

• Strong knowledge of accounting principles and AR processes
• Proficiency in accounting systems and Microsoft Excel
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to work both independently and collaboratively
• Professional, accountable, and solution-oriented mindset

What We Value

We’re looking for someone who aligns with our team’s values:

• Inspire our customers with service and quality
• Be innovative and solve problems
• Be honest
• Be humble
• Build a great team
• Do more with less

Work Environment & Physical Requirements

• Combination of sitting, standing, and walking throughout the day
• Occasional lifting (up to 20 lbs)
• Standard office environment with regular computer use

Why Join Us?

• Work closely with leadership (including direct exposure to the CFO)
• Opportunity to improve and shape AR processes
• Collaborative and supportive team environment
• Stable role with meaningful impact on company operations