Accounts Receivable Clerk

Accounts Receivable Clerk

Job Title: Accounts Receivable Clerk Division/Department Reports to: Accounting Dept/ AR Supervisor

FLSA Status: Non-Exempt Work Comp Code: 8810

Employee Department: 1800 Employee Status: Full-Time 

Effective Date: 04/07/20205 Labor Type: SG&A

 EEO Code: Administrative Support Workers

Summary:

Responsible for invoicing of all shipments that leave the facility and maintaining accounts receivable files of the company in an office setting

Primary Responsibilities:

Financial Management:

• Apply customer payments
• Lock box maintenance
• Invoice shipments
• Research and solve payment discrepancies
• Process credits and debits to accounts
• Make calls and emails to customers regarding overdue invoices
• File freight claims with appropriate companies
• File disputes for claims with customers
• Maintain a professional demeanor at all times
• Other duties as assigned

Safety:

• Maintain a clean and safe working environment in the facility through good housekeeping practices.
• Follow all safety and OSHA guidelines.

Other:

• Answer phones.
• Filing and shredding
• Sort mail

Knowledge and Skill Requirements:

• Associate Degree or equivalent, plus two to three years of accounting experience.
• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices
• Knowledge of generally accepted accounting rules
• Multi-tasking: Able to handle and perform multiple duties at one time
• Detail Oriented: Must have good follow through and accuracy
• Strong communication and organizational skills
• Proficient in Microsoft Office, Excel, Email
• Able to operate following office machines:
• Computer
• Adding machine
• Copier/fax/scanner

Physical Demands:

• Prolonged sitting
• Prolonged periods of time working at a computer
• Must be able to lift up to 20 pounds occasionally.

Working Conditions:

• Working conditions are normal for an office environment.
• Work requires extensive work using a computer.
• Responsibilities may require evening and weekend work in response to work load.

Special Requirements:

• Pre-employment drug screen and physical.
• Background check.

Employee Benefits

• 40 hours of non-paid time off starts at time of hire and requires supervisor approval to use.
• PTO accrual starts at time of hire; 1 hour earned for every 40 hours worked. PTO can be used for any reason after 90 days of employment.
• Vacation accrual starts once eligibility time has been met; requires supervisor approval to use. Increase in vacation time earned is based on years of service schedule.
• 10 paid holidays once eligibility time has been met.
• Healthcare, dental, and vision along with other voluntary insurances available to employees who have met their eligibility time and work at minimum 30 hours a week.
• $50k life insurance policy provided to employees who have met their eligibility time and work a minimum of 30 hours a week. Additional coverage available at a discounted rate.
• Employee Assistance Program to all employees and their eligible family members with 24/7 access.
• 401 (k) retirement for employees 21 years and older with ability to contribute 1st of the month following date of hire. Company match up to 50% of a 6% employee contribution after 90 days. Company contributions are discretionary and will be made after our internal approval processes are completed and all requirements have been met.
• Profit Sharing for employees 21 years and older, have met minimum required worked hours as of January 1st or July 1st based on date of hire. This is automatically contributed to annually. Company contributions are discretionary and will be made after our internal approval processes are completed and all requirements have been met.
• Costco membership to employees with at least 1 year of service on or before April 1st.
• Tuition reimbursement/seminars for continued education. Company approval is required and must be related to employee’s current or potential future position with the company,

  ONSITE REQUIRED IN ARCOLA 5 day work week