Accounts Receivable Coordinator

JOB TITLE:               Accounts Receivable Coordinator                    

CLASSIFICATION:    Non-Exempt

REPORTS TO:            VP Finance/HR

SUMMARY:

This position is primarily responsible for locating and notifying customers of delinquent accounts by mail, telephone, or personal visit to solicit payment. Duties include receiving payment and posting amount to customer's account; preparing statements to customers.  Initiating collection activity on past due accounts.  Keeping records of collection and status of accounts by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

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  Core duties and responsibilities include the following. Other duties may be assigned.


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  Billing of new accounts on a daily basis for; deposit requirement’s, invoices becoming due, revision orders needing additional funding.


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  Receives payments, and posts amounts paid to customer accounts.


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  Monthly billing of statements to all open balance accounts.


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  Locates and monitors overdue accounts, using computers and a variety of automated systems.


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  Records information about financial status of customers, and status of collection efforts.


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  Locates and notifies customers of delinquent accounts by mail, telephone, or personal visits to solicit payment.


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  Confers with customers by telephone or in person and determines reasons for overdue payments and to review the terms of sales, service, or credit contracts.


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  Advises customers of necessary actions and strategies for debt repayment.


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  Sorts and files correspondence, and performs miscellaneous clerical duties such as answering correspondence, writing reports, sending receipts, reviewing errors in billing and answering any questions pertaining to the billing of accounts.


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  Performs various administrative functions such as recording address changes, and customers accounting contact information.


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  Arranges for debt repayment and establishes repayment schedules, based on customers' financial situations.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:                                           

Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:                                                

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:                                                  

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:                                            

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS:                                               

To perform this job successfully, an individual should have knowledge of Accounting software; Contact Management systems; Database software; Internet software; Spreadsheet software and Word Processing software.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.