Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate financial records, and ensuring the timely collection of outstanding invoices. This role supports the organization's financial health by monitoring customer accounts, resolving billing issues, and assisting with month-end accounting processes.

Key Responsibilities

• Generate and distribute customer invoices accurately and on time.
• Monitor customer accounts for overdue payments and follow up on outstanding balances.
• Process incoming payments, including checks, ACH, wire transfers, and credit card transactions.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Investigate and resolve billing discrepancies and customer payment issues.
• Maintain accurate records of customer transactions and communications.
• Prepare aging reports and provide updates on receivable status to management.
• Collaborate with sales and customer service teams to resolve account issues.
• Assist with month-end closing procedures related to accounts receivable.
• Support audits by providing required documentation and reports.
• Any other tasks/responsibilities as assigned by management.

Work Environment

• Office-based position with prolonged periods of sitting at a desk and working on a computer.
• Must be able to occasionally lift up to 15 pounds.
• May require occasional collaboration with internal departments and customers.

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounts receivable, accounting, or bookkeeping.
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Knowledge of basic accounting principles and financial reporting.
• Experience with ERP or accounting systems (SAP experience a plus).
• Experience managing customer accounts and collections processes.

We are a team-driven company that values strong working relationships, work/life balance, and the enjoyment of the work we do together. You'll find a collaborative environment with Friday team breakfasts, quarterly potlucks, and a culture built on respect and support.

Benefits include:

• 401k with company match
• Paid time off (PTO) and sick time
• Medical, dental, and vision insurance
• Employee discount