Accounts Receivable/Collection Specialist

Position Details

Position Information

Quick Link
https://llcc.peopleadmin.com/postings/7697

Position Title
Accounts Receivable/Collection Specialist

Full Time or Part Time
Full Time

Months Worked Per Year

12

Hours Worked Per Week

40

Work Schedule

Monday - Friday, 8AM-5PM

Remote Work Availability
No

Job Description Summary

Join our awesome finance team as an Accounts Receivable/Collection Specialist and enjoy paid Fridays off in the summer! This position will help maintain the fiscal health of the college and maintain the systems of payment for students. This is a unique position that balances serving students and protecting the college's fiscal health by ensuring payments are made for services rendered in a way that is equitable and empathetic towards students.

As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our

website

. Come join our team and experience success at LLCC!

Starting salary is likely to be between $43,791 and $50,192 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.

LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.

Required Qualifications
Associates degree OR three years of related experience
Computer competency including Excel, Pivot Tables, Word and cashiering experience
Excellent customer service, organizational, and analytical skills
Ability to handle multiple projects at once
Employment is contingent upon the successful completion of a criminal background check and drug-screen.

Preferred Qualifications

Knowledge of accounting, financial transactions and financial systems.

Physical Requirements

Position Salary
Starting salary is likely to be between $43,791 and $50,192 per year with an excellent benefits package.

Requisition Detail Information

Open Date
06/17/2024

Last Day to Apply

Open Until Filled
Yes

Special Instructions to Applicants

This position will be open until filled; however, applications must be received on or before July 7, 2024, to be considered during the initial review window.

Interviews for this position are anticipated to begin mid July with an anticipated start date mid August.

If you have a college degree or credits, please upload copies of your transcripts to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.

If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.

Lincoln Land Community College

ATTN: Human Resources

P.O. Box 19256

Springfield, IL 62794

Job Duties

Description of Job Duty

Advise students, parents, and staff on payment options available and invoicing processes.

Essential Duty?
Yes

Description of Job Duty

Serve as first point of contact for Student Accounts and the Finance Department, both in person and by phone.

Essential Duty?
Yes

Description of Job Duty

Collaborate with inter-campus offices to provide appropriate and timely communication and customer service within the department, to all applicable stakeholders, and to students and their families.

Essential Duty?
Yes

Description of Job Duty

Represent the college at Registration Preparation events.

Essential Duty?
Yes

Description of Job Duty

Manage and maintain communications to students.

Essential Duty?
Yes

Description of Job Duty

Review credit balances on students' accounts and process refunds via check, credit card and ACH.

Essential Duty?
Yes

Description of Job Duty

Process non-student accounts receivable deposits for all organizations, clubs, and departments within the college on a daily basis.

Essential Duty?
Yes

Description of Job Duty

Monitor incoming scholarship checks, which includes receiving and processing checks as they come in.

Essential Duty?
Yes

Description of Job Duty

Monitor, update and charge emergency loans to students' accounts.

Essential Duty?
Yes

Description of Job Duty

Review tuition balance report which includes verifying information and invoicing and restricting students.

Essential Duty?
Yes

Description of Job Duty

Review and apply employee tuition waivers as needed, including communicating with employees regarding balances owed.

Essential Duty?
Yes

Description of Job Duty

Refer outstanding balances to collections when appropriate following the guidelines set forth by each collection entity.

Essential Duty?
Yes

Description of Job Duty

Process payments on students' accounts received by collection entities and verify updated balances.

Essential Duty?
Yes

Description of Job Duty

Work with outside departments administering grants to students' accounts and track outstanding balances for payment by grants.

Essential Duty?
Yes

Description of Job Duty

Coordinate travel payment arrangements and monitor for timely payments.

Essential Duty?
No

Description of Job Duty

Implement and maintain cash handling policies and verify balances of cash on hand for all departments within the college.

Essential Duty?
No

Description of Job Duty

Monitor outstanding student refund checks and work with the financial aid department to return funds per Department of Education guidelines.

Essential Duty?
Yes

Description of Job Duty

Balance general ledgers for student payment types.

Essential Duty?
No

Description of Job Duty

Invoice outside agencies/community affiliations and maintain those relationships.

Essential Duty?
No

Description of Job Duty

Daily monitoring of payment system including errors, double payments, refunds, and payment investigation through multiple systems.

Essential Duty?
Yes

Description of Job Duty

Review payment plans that have become delinquent and contact students for both credit and non-credit programs.

Essential Duty?
Yes

Description of Job Duty

Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals.

Essential Duty?
No

Description of Job Duty

Other duties as assigned.

Essential Duty?
No