Accreditation and Evaluator Coordinator

POSITION TITLE:  Accreditation and Evaluator Coordinator

DIVISION: Culinary Programs

REPORTS TO: Program Manager of Accreditation and Apprenticeship

DIRECT REPORTS: None

STATUS: Non-Exempt

POSITION SUMMARY:

The Accreditation and Evaluator Coordinator is responsible for ensuring Accreditation and Apprenticeship programs information is current and accurate within the respective program database, communications between program points of contact and evaluators is accurate and timely, in addition to ensuring program evaluators and commission/committee members are current with mandatory training and certification requirements

• Site visit scheduling


• Program database management


• Evaluator database management


• Evaluator annual mandatory requirements compliance


• Administrative support as directed

ESSENTIAL DUTIES and POSITION OWNERSHIP:

Communications

• Ensures program and evaluator communications are established with sufficient time to ensure a complete site visit


• Coordinates ACFEF site visits to include evaluator selection, self-study timeline compliance, and travel


• Sends group correspondence and related communication to

Program Database Management

• Organizes and maintains accreditation files and


• Maintains school contact information in databases and ensures web site information is Website information is reviewed for accuracy 2x a year, February/October.

Evaluator/Commission compliance

• Maintains and processes evaluator related paperwork and expenses and ensures compliance with ACF volunteer and travel policies.


• Ensure evaluators and commission members maintain approved status and/or are provided with requirements to maintain status as outlined in policies and procedures.

Reporting

• Ensures annual reports are provided to ACFEF programs in a timely manner (60-90 days) to ensure annual program compliance.


• Annual reports are uploaded or updated within the program database within 30 days of receipt; programs are provided notification when completed


• Assists with materials in preparation for Commission and related meetings and

Any other communications, database, evaluator/commission member and reporting responsibilities as assigned.

GENERAL OFFICE DUTIES

• Act as ACF operator for the phone lines


• Assist with general office duties, such as mailings, scanning,


• Process all correspondence and interoffice


• Have knowledge of and become proficient in all office positions and be available to assist when needed in any capacity, including operation of all office equipment.


• Assist all ACF departments in a variety of tasks, as


• Other duties as

COMPETENCY ASSESSMENT STANDARDS:

• Strong organizational skills and attention to


• Able to communicate professionally, effectively and


• Work well under pressure with demonstrated ability to multi-task, prioritize and manage competing


• Work independently, as well as in a team environment


• Competent decision maker

ADMINISTRATIVE REQUIREMENTS:

• Proficient in Microsoft Office Suite


• Database knowledge

SPECIAL KNOWLEDGE REQUIRED:

• Knowledge in scheduling logistics, such travel, calendar coordination


• Experience working with volunteers


• Familiarity with education

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• Associate’s degree in business-related field or more than three years’ experience as an executive/project

Disclaimer:

The above statements are intended to describe the general nature and level of work performed by this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel working within this position.  Additional responsibilities may be assigned to accommodate the business needs of the ACF/ACFEF.

Requires a valid Florida driver’s license and dependable transportation. Limited travel may be required. The ACF is a drug-free and smoke-free workplace.