Acquisition Support Specialist

The Acquisition Support Specialist supports federal acquisition planning, procurement coordination, contract documentation, and milestone tracking for complex purchasing requirements. Working under the direction of the Senior Acquisition Specialist, this role assists with preparing acquisition support materials, coordinating inputs from technical and procurement stakeholders, maintaining procurement schedules, and updating acquisition status in Oracle EBS Purchasing modules and other federal procurement tracking systems.

This position is responsible for helping keep acquisition actions organized, documented, and moving toward key procurement milestones. The Acquisition Support Specialist supports market research, procurement package development, justification documentation, acquisition file maintenance, schedule tracking, and status reporting for specialized manufacturing, ERP, WMS, warehouse modernization, and operational improvement efforts. The role requires working knowledge of FAR/DFARS principles, federal procurement processes, acquisition documentation, and the systems used to track procurement actions from planning through award support.

Key Responsibilities

• Support the Senior Acquisition Specialist in developing acquisition strategies, procurement packages, and acquisition planning materials for complex federal purchasing requirements.
• Assist with acquisition planning for technical, manufacturing, modernization, logistics, supply chain, ERP, WMS, or mission-support procurements.
• Prepare, update, and maintain acquisition support documentation, including market research summaries, procurement request packages, justification documents, milestone trackers, status reports, decision briefings, and related procurement artifacts.
• Coordinate with technical, procurement, contracting, budget, logistics, manufacturing, and leadership stakeholders to gather inputs, clarify requirements, and support timely package development.
• Use Oracle EBS Purchasing modules or similar enterprise procurement systems to support requisition tracking, purchasing actions, approval workflows, procurement reporting, and status visibility.
• Use federal procurement, purchasing, workflow, or tracking systems to update acquisition status, monitor deadlines, maintain procurement records, and identify schedule risks.
• Track procurement milestones, lead times, dependencies, risks, and schedule impacts; elevate issues requiring Senior Acquisition Specialist or leadership attention.
• Support market research activities by collecting vendor information, documenting findings, organizing research data, and helping summarize acquisition options.
• Assist with procurement risk identification and mitigation tracking, including risks related to lead times, funding, approvals, requirements definition, vendor availability, and project dependencies.
• Support alignment of procurement schedules with ERP, WMS, warehouse modernization, manufacturing, or operational improvement milestones, when applicable.
• Maintain organized acquisition files and documentation to support auditability, status reporting, leadership review, and procurement decision-making.

• Minimum of 4 years’ experience supporting acquisition, procurement, contracting, federal purchasing, program support, or related procurement coordination activities.
• Experience supporting acquisition planning or procurement package development in FAR/DFARS-regulated or federal procurement environments.
• Experience assisting with complex, technical, high-dollar, or mission-critical procurement actions.
• Experience preparing or maintaining acquisition support materials such as procurement packages, market research summaries, justification documents, milestone trackers, status reports, decision briefings, or acquisition file documentation.
• Working knowledge of Oracle EBS Purchasing modules or similar enterprise purchasing/procurement systems.
• Experience using federal procurement, purchasing, workflow, or tracking systems to update procurement status, monitor milestones, and support reporting.
• Ability to coordinate across technical, acquisition, contracting, budget, logistics, manufacturing, and leadership stakeholders.
• Strong organizational skills and attention to detail, with the ability to maintain accurate documentation, track multiple actions, and support deadline-driven procurement activities.
• Strong written and verbal communication skills, including the ability to summarize status, issues, risks, and next steps clearly.

Preferred Qualifications:

• Experience supporting acquisitions tied to ERP, WMS, warehouse modernization, manufacturing modernization, supply chain, logistics, or operational improvement initiatives.
• Experience supporting procurement actions in defense, federal production, industrial manufacturing, high-security, logistics, supply chain, or mission-critical operational environments.
• Familiarity with procurement lead-time analysis, market research documentation, sourcing options, risk tracking, and schedule coordination.
• Experience helping improve procurement tracking, acquisition file organization, documentation quality, or procurement status visibility.
• Professional certification, coursework, or training in acquisition, contracting, project management, procurement, supply chain, or process improvement.

HeiTech Services is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other protected status under applicable law.

If you require a reasonable accommodation during the application process, please contact us at [email protected].

HeiTech Services may utilize technology-assisted tools, including artificial intelligence, to support the review of application materials. These tools are used to enhance efficiency; however, all hiring decisions are made by human reviewers in accordance with federal hiring guidelines.