Admin Assistant

Join Our Team as an Administrative Assistant!

Are you organized, detail-oriented, and passionate about supporting families and children? We’re looking for a dedicated and friendly Administrative Assistant to join our team and play a key role in ensuring smooth operations at our learning center.

What You’ll Do:

Support Families and Staff:

• Assign door codes to new parents/guardians for added security.
• Schedule and conduct tours for prospective parents during designated hours.
• Manage new parent orientation sessions, ensuring paperwork is complete and up-to-date.
• Handle parent concerns and questions with care and professionalism.
• Communicate promptly via email, voicemail, Facebook, and Procare to keep parents informed and supported.

Keep Records Organized:

• Input, scan, and file enrollment applications and other essential documents.
• Maintain emergency binders and totes with up-to-date supplies like snacks, baby food, and batteries.
• Enter immunization records into the State Audit Record and update allergy lists as needed.
• Monitor and update medication and emergency contact forms on schedule.

Manage Tuition and Payments:

• Run weekly tuition reports and apply any changes, fees, or credits.
• Follow up on tuition returns promptly and communicate with parents regarding outstanding payments.
• Ensure children’s attendance aligns with payment status (with Director approval when necessary).
• Process registration fee payments and maintain accurate financial records.

Keep Operations Running Smoothly:

• Monitor office supplies and submit purchase requests as needed.
• Assist with transitions, withdrawals, and tracking free vacation weeks in Procare.
• Maintain enrollment records and ensure all procedures are followed for openings and withdrawals.
• Prepare and print necessary forms like sign-in sheets, snack sheets, and meal count records.
• Submit grocery orders and manage receipts.

Lend a Helping Hand:

• Step into classrooms to cover lunches, breaks, or staff shortages.

What We’re Looking For:

We’re seeking someone who:

• Thrives on organization and can handle multiple tasks with ease.
• Communicates effectively and warmly with families, staff, and children.
• Has a strong eye for detail and maintains accurate records.
• Works well in a team environment and is ready to step in where needed.
• Brings a positive attitude and enjoys building relationships with families.

Why Join Us?

At our learning center, you’ll be part of a supportive team dedicated to providing a safe and nurturing environment for children to thrive. This role is essential to ensuring our families and staff feel cared for and supported every step of the way.

If you’re ready to make a difference in the lives of children and their families, we’d love to have you on board. Apply today!