Admin Assistant

We are seeking a very experienced, dedicated and detail-oriented Office Administrator to join our awesome team. The ideal candidate will play a crucial role in ensuring the smooth operation of our management office by managing various administrative and project-related tasks. This position requires strong organizational skills, the ability to multitask, and a commitment to providing excellent support to staff, vendors, and especially unit owners.

• Oversee daily management office operations and ensure efficient workflow.
  


• Manage calendars, including scheduling appointments and meetings.
  


• Assist in development and implementation of new policies and procedures for the office.
  


• Maintain office management protocols, ensuring compliance with state laws and regulations.
  


• Utilize phone systems effectively, demonstrating excellent phone etiquette.
  


• Organize office filings, contracts, documents, and supplies, maintain inventory levels.
  


• Provide a warm and professional welcome to residents, guests, and vendors.
  


• Coordinate resident requests with other departments and ensure timely follow-up.
  


• Work closely with management, security, and maintenance staff to maintain smooth operations.
  


• Assist with administrative tasks, including creating internal flyers and communications for staff and residents.
  


• Assist with work order generation and close out.