Admin Assistant (Front Desk)

Job Summary:

The Administrative Assistant provides essential support to ensure the smooth and efficient operation of an immigration law firm. This position involves a variety of administrative, clerical, and organizational responsibilities critical to daily legal operations. The ideal candidate is highly organized, detail-oriented, bilingual (English/Spanish), and capable of handling sensitive information with professionalism and discretion.

Responsibilities:

• Maintain a clean, organized, and professional office environment.


• Manage, receive, and process client documentation in accordance with firm procedures.


• Accurately input client intake information into case management systems.


• Process record requests and ensure timely follow-up.


• Answer and direct phone calls, emails, and client inquiries in a professional manner.


• Draft, proofread, and edit correspondence, reports, and legal documents.


• Ensure timely and accurate internal and external communication.


• Schedule and coordinate appointments, meetings, and conferences.


• Arrange travel accommodations and itineraries for attorneys as needed.


• Maintain and update attorney calendars to reflect current appointments and deadlines.


• Organize and manage electronic and physical filing systems.


• Create, edit, and manage reports. 


• Collaborate with team members to support client services and legal operations.


• Handle confidential and sensitive information with the highest level of discretion.


• Greet and assist clients during in-person visits.  


• Manage client check-ins to ensure a welcoming and professional experience. 


• Provide responsive, courteous support to address client needs or direct them to appropriate staff.


• Perform other related administrative tasks and duties as assigned.

Qualifications: 

• Bachelor’s degree in a related field preferred; equivalent experience considered.


• Bilingual in English and Spanish is required.


• Minimum of 2 years of administrative experience, preferably in a legal or immigration law setting.


• Proficient in Microsoft Office Suite, Google Workspace, and case management software.


• Strong organizational, time management, and multitasking skills.


• Excellent written and verbal communication skills.


• High attention to detail and ability to troubleshoot administrative issues.


• Comfortable with office technology (printers, scanners, etc.).


• Ability to work independently and collaboratively in a fast-paced environment.


• Professional demeanor and strong interpersonal skills when interacting with clients and team members.

Pay: $20.00 - $23.00 per hour

Work Environment: In-Office

Amazing Benefits Include:

• Medical (100% employer paid)


• Vision


• Dental


• $50k life insurance policy


• 401(k) with 6% Employer Match, PTO, Paid Holidays, Employee Assistance Program,


• Fitness Stipend

We are excited about the possibility of you joining our team! Apply now and take the next step in your career with Abogada Alexandra Immigration Law, PLLC!