Admin Assistant- ON- Site- Charlotte Branch

Monday through Friday Full Time- ON-SITE 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare daily route summaries and manifests for FST Team prior to on-duty time.


• Review and approve daily work orders in the Transportation Supervisor Portal and any customer specific portals as may be required.


• Review daily FST paperwork including service location profiles, work completion forms and manifest for completeness. Assure customer signatures are captured where required.


• Properly scan and file paperwork for billing submittal.


• Manage paperwork submittal for remote locations as required.


• Verify customer check-in/out where required for services.


• Post daily work orders and billing for industrial segment.


• Create credit memos as needed to correct billing errors.


• Create and submit CRM change requests for any account updates required.


• Maintain waste hauling and disposal permits.


• Maintain adequate inventory of supplies to support the team including PPE, tools, equipment, office supplies, and manifests.


• Create purchase orders for supplies, services, and disposal.


• Process invoices.


• Maintain data and reporting as required.


• Answer incoming phone calls, emails, and support the customer service process.


• Compose professional office and company-wide communications.


• Provide excellent customer service and communicate courteously and professionally with fellow team members, management, clients, and vendors.


• Work cooperatively with managers and peers across multiple departments and locations.


• Maintain and accurate and complete paper and electronic filing system.


• Provide guidance and assistance to personnel in office needs.


• Research as needed on behalf of customers, auditors, regulatory agencies, and management.


• Accept COD payments and process them correctly when needed.


• Lead by example in abiding by all regulations, policies, work procedures, and instructions.


• Demonstrate cooperation with all safety rules and use all appropriate safety equipment.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITY REQUIREMENTS:

• Team player with a positive, professional attitude.


• Ability to meet deadlines and maintain poise under pressure.


• Excellent organization skills and attention to detail.


• Ability to interact with all levels of management.


• Excellent written and verbal communication skills.


• Analytical mindset.


• Proficient in Microsoft Excel & Word.


• Experience with Access, PowerPoint, and Outlook (Preferred).


• Strong attention to detail in checking for incorrect data and comparing work orders to reports.


• Professional appearance and demeanor.


• Ability to work in general office conditions.


• Light lifting and bending when working.

EDUCATION and/or EXPERIENCE:

• Two (2+) plus years of experience in general office functions (Required).


• High school diploma or equivalent (Required).


• Previous experience in a billing role (Strongly Preferred).

Liquid Environmental Solutions is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, protected veteran status, or disability.

Equal Opportunity Employer/M/F/Disability/Veteran

Job Type: Full-time