Admin Assistant - Visiting

ADMINISTRATIVE ASSISTANT - VISITING

MONTANA STATE PRISON

DEER LODGE, MT

 

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

Most of the over 1600 inmates at the Montana State Prison (MSP) are released back into their communities after serving their sentence. You can make a difference in inmate daily life, that results in lower recidivism and better long-term outcomes. We invite you to be part of a team of enthusiastic professionals who want to make a difference in the lives of MSP inmates and our communities. MSP has a 24-hour medical facility, educational opportunities for high school and university degrees, and a multitude of work programs. With more than $700 million in infrastructure projects underway at MSP and other DOC facilities, the benefits of modern correctional construction and technology are on the horizon. If you’re ready to build your future in a fulfilling career, join us today!

 

JOB SUMMARY– The visiting administrative assistant performs administrative duties that are required to allow visitors into the secure facility. Duties include processing applications and conducting background checks. This position will perform various data entries as well as tracking multiple types of information. This position may also cross training to assist the Montana State Prison main lobby entrance as needed.

 

• Greet visitors, answer inquiries and direct visitors to the appropriate person according to their needs.

• Answer telephones and give information to callers, record messages and transfer calls to appropriate individuals.

• Handle incoming and outgoing mail, emails, and faxes.

• Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials.

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

• Maintain and enter information into databases.

• Monitor and maintain office supplies and equipment.

• Schedule and confirm appointments, events, travel, or meetings for clients, customers, or supervisors.

• Provide services to staff or customers, such as order placement, account information, or invoice processing.

Type and distribute meeting agendas, notes, routine correspondence, or routine reports or take meeting minutes.

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

QUALIFICATIONS –

• High school diploma

• Other combinations of education and experience may be substituted.

 

ADDITIONAL BENEFITS:

Your service is rewarded with competitive compensation and generous State of Montana Benefits.

State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

 

APPLICATION INSTRUCTIONS:

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

 

Require Application Materials:

• State Application

• Resume

 

To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a “Relevant File”. In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

 

Successful applicants will be subject to:

• Criminal history check

• Reference checks

 

NOTICES:

Brady Act & Lautenberg Amendment - Any person who has been convicted of a misdemeanor crime of domestic violence or is the subject of a court order of protection for “an intimate partner or child of such intimate partner” cannot lawfully possess a firearm or ammunition (Title 18, U.S.C., Section 922(g)(91)). Candidates who have been convicted of any felony or a misdemeanor crime of domestic violence or were issued a court order of protection are not qualified for this position.

 

Prison Rape Elimination Act -  Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

 

Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings.  In secure care facilities possession of tobacco products is prohibited.