Admin Asst Senior

Summary: 

Under general supervision to perform a variety of duties in the general support of the Engineering Department and all Engineering department staff. Interact with Engineering staff, vendors, and management staff and communicate and coordinate work from other departments. 

This grade is distinguished from Administrative Assistant II in that this position requires 5 years experience in the Engineering Department as either an Administrative Assistant I or II.

Essential Duties and Responsibilities include:

• Check and monitor employee attendance, vacation schedules, and sick time. Make appropriate corrections to Nova Time System. Generate reports of pay periods.
• Enter data into Engineering Management System and monitor data for accuracy.
• Track Engineering expenses for all budgets and initiate reports to management.
• Initiate requisitions for purchase of supplies and materials as required. Assist in obtaining pricing and or vendors for purchases. Track all purchases to ensure delivery has been received. Monitor all purchases to ensure compliance with budget allocations. Verify all receiving documents and invoices are accurate.
• Maintain all Engineering files and confidential literature related to the Engineering Department.
• Schedule and coordinate all outside vendor activities related to the Engineering Department and/or other Resort areas and special events.
• Prepare reports and maintain logbooks as required.

This position is not limited to those duties listed in the job description. Duties and responsibilities can be changed, expanded, reduced or deleted to meet business needs of the company.

Supervisory Responsibilities:    

This position does not have supervisory responsibilities.

Job Requirements:

Must have a full working knowledge of all activities and procedures for the operation of the Engineering Department. The ability to read and write English and Spanish at levels necessary for successful job performance. Knowledge of trades and staff assigned to trades and their capabilities within the Engineering Department.

Education and/or Experience:

High school diploma or general education degree (GED).

Five (5) consecutive years in the Engineering Department as an Administrative Assistant I or II

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger; handle, or feel; reach with hands and arms; climb or balance; stoop, kneel crouch, or crawl and talk or hear. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 50 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; extreme heat and risk of electrical shock. The noise level in the work environment is usually moderate. 

Employees working the Casino or Bowling Center may be exposed to second-hand smoke and moderate levels of noise.