Admin Manager II

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Admin Manager II

Job Number : 2024-45476
Category:

Administrative Professional
Location : Worcester, MA
Shift:

Day
Exempt/Non-Exempt:

Exempt
Business Unit:

UMass Chan Medical School
Department:

School - Grad School of Nursing Admin - W419100
Job Type:

Full-Time
Salary Grade:

45
Num. Openings : 1
Post Date : Feb. 22, 2024
GENERAL SUMMARY OF POSITION:
Under the direction of the director or designee, the Administrative Manager II is responsible for planning and managing the administrative and business affairs of a large department whose functions include; education, research, and service.
MAJOR RESPONSIBILITIES:
Develop, manage, and control the division's annual budget. Report variances and recommend corrective action. Provide forecasts as needed
Manage division funding sources by monitoring revenue and expenditure activity
Oversees the preparation and management of grant and contract proposals involving a variety of funding sources and agencies
Analyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backup
Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
Act as a primary liaison between the department and the UMass Medical School Payroll Dept, HR Dept. and Information Services departments and represent the department at administrative meetings within and outside of the Medical School
Oversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completed
Supervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staff
Train, develop, and provide technical consultation related to existing business process and process improvement
Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems. Review and assure all departmental policies are current
Maintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipment
Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
May serve as liaison with external organizations and other School departments
Adhere to University, State, and funding agency regulations
Perform other duties as required.
REQUIRED QUALIFICATIONS:
Bachelors degree in Business Administration, a related field, or equivalent experience
5 years of related experience
Prior supervisory experience
Additional responsibilities may include:
Manage internal process and documentation for faculty appointments and promotions with the Office of Faculty Affairs.
Manage travel plans, records, and files for PhD faculty & Associate Dean of Research & Innovation.
Administrative support of CCNE
Administrative support for the Teaching Associates Program.
Administrative support for ANA MA Accredited Approver Unit
Administrative support for the following committees: Faculty Assembly, PhD Program, Scholarly Interest Inquiry Group, Bylaws, Personnel Action Committee (PAC), S-REPP Committee, GSN Evaluation Days, Faculty Scholarship Days
Coordinate department events including the Lillian R. Goodman lecture, Doctoral Forums, 5 Campus PhD Forum
UMass Chan Medical School was among 23 companies that stood out as 2023 “DEI champions,” according to The Boston Globe.
Named a U.S. News & World Report
“2023 BEST MEDICAL GRAD SCHOOL”
for Primary Care and Research

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