Administration Officer

Acknowledgement of Country 

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation. 

Role highlights

• Support the CSIRO Mineral Resources’ Discovery Research program


• Bring your strong organisational skills and attention to details


• Full-time indefinite role based in Kensington

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity 

As the Administration Officer, you will provide high-quality administrative, operational, and project support to enable the effective delivery of CSIRO’s research programs. You will contribute to the smooth functioning of the Discovery Research Program by supporting project execution, financial processes, stakeholder coordination, and compliance within CSIRO’s governance frameworks.

You will play a critical enabling role in delivering science and innovation aligned with CSIRO’s strategic priorities and impact pathways.

Your high-level duties will include: 

• Administrative and Operational Support
  
  
  
  • Provide professional administrative support to research leaders and teams, including coordinating meetings, workshops, travel, and field logistics. Prepare agendas, minutes, briefings, and follow-up actions, and maintain accurate records in corporate systems (e.g. Objective, SAP, CRM tools).
  
  
  
  


• Project and Program Coordination Support


• Support the Program leadership and project leads in the establishment and administration of research projects, including tracking milestones, deliverables, and reporting requirements, and assisting with the preparation and maintenance of project documentation (e.g. proposals, reports, reviews).


• Financial and Procurement Management
  
  
  
  • Undertake financial and procurement tasks including raising purchase orders, processing invoices, and managing expense claims in SAP. Support budget tracking, cost allocation, financial reporting, and ensure compliance with procurement policies and audit requirements.
  
  
  
  


• Governance, Compliance, and Data Management
  
  
  
  • Ensure adherence to CSIRO policies, procedures, and legislative requirements. Maintain documentation for audits, contracts, safety, and ethics, support risk management processes, and manage accurate data and reporting to meet organisational and external requirements.
  
  
  
  


• Stakeholder Engagement, People Support, Events, and Continuous Improvement
  
  
  
  • Act as a coordination point between research staff, corporate services, and external partners. Support onboarding, recruitment, training, and team coordination. Organise events and engagement activities, while identifying opportunities to improve administrative processes, systems, and workflows.
  
  
  
  

Role particulars

Location and office arrangements: Kensington, Perth

Salary: AU$76k – AU$96k per annum (pro rata for part-time), plus 15.4% superannuation

Tenure & work schedule:  Indefinite, full time

We will explore options for part-time, job-share and flexible work arrangements based on individual circumstances.

Reference: 103332

As the successful candidate, you will bring:

Essential

• Demonstrated experience in an administrative support role


• Strong organisational skills and ability to manage competing priorities


• High attention to detail and accuracy, particularly in financial and project tracking


• Experience with financial processes and enterprise systems (e.g., SAP or similar)


• Excellent written and verbal communication skills


• Proven ability to work collaboratively across multidisciplinary teams

Desirable

• Experience within a research, scientific, or government organisation


• Experience supporting multi-partner programs or portfolios

 
For full details about this role, and other criteria, please review the Position Description. 

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please let us know via email – [email protected] how we can support you.  

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Gold Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Eligibility 

 Applications are open to Australian / New Zealand citizens and Australian Permanent residents.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character clearance requirements.

Child safety 

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy. 

How to apply 

Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.

Applications close 

25th June 2026, 11:59pm AEST