Administrative and Accounting Assistant

Description

MAJOR FUNCTION:

Performs accounting functions as described herein and all required administrative services for the division, as well as other duties as assigned. Will work with many Officers throughout the entire bank, which may include, but is not limited to, Lending, Information Technology, Customer Service, Operations and Human Resource functions. Will be responsible for reports and documents that are often highly confidential and/or sensitive and must therefore adhere to strict confidentiality with bank and customer information. Time sensitive deadlines will dictate priority of work at various times.

RESPONSIBILITIES:

1. Reconcile correspondent bank accounts and internal bank accounts.

2. Coding, filing and preparation of all accounts payable entries and correspondence to ensure accuracy of the bank’s expense accounts.

3. Assist in the preparation of the bank and holding company financial statements, related reports and prepare Committee and Board packets.

4. Maintain and organize Committee and Board minutes.

5. Establishes, maintains and revises record keeping and filing systems for the department. Scan, paginate and index records in Synergy.

6. Sorts mail and files correspondence, articles, reports, and other documents.

7. Assists, compiles and distributes various Management, Board of Director, and Shareholder reports as requested.

8. Complete quarterly Pledge Pool reports and letters.

9. Cross training with Accounting Specialist and Accounting Officer on daily duties.

10. Coordinate ordering, maintenance and control of office supply inventories.

11. Assist the Human Resource Manager with scheduling training, order food for ASB employee events, and organize apparel catalog.

12. Complete all initial and annual training requirements as outlined by ASB.

13. Perform all other duties as required, consistent with the goals, objectives and responsibilities of the administrative and/or operations function.

Requirements

QUALIFICATIONS:

1. 1+ years clerical and/or accounting experience.

2. Proficient use of Word, Excel, Adobe Acrobat Pro and Power Point.

3. Excellent organization and time management skills are necessary. Must have the ability to prioritize job tasks and meet deadlines.

4. Must be self-motivated, able to work independently, and willing to upgrade and enhance skills as necessary through self-study and/or formal training.

SPECIAL REQUIREMENTS:

1. Confidentiality and tactfulness in dealing with bank and customer information is mandatory.

2. Position requires that the employee be responsive to telephone calls, relaying messages and have the ability to communicate effectively while working at a desk in completion of assignments.

3. Some research may be involved which would require the employee to be mobile to access copy/printer/scanner machines and various files located throughout the bank.

RELATIONSHIPS:

Directly responsible to the Chief Financial Officer for fulfillment of assigned duties. Assist other staff in the Operations/Administration area with their respective functions. Must have the ability to conduct relationships with co-workers and bank customers in a manner which will enhance the bank’s image and marketing efforts. Will be called upon from time to time to participate with community organizations and projects.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is required to stand and walk. Specific vision abilities required by this job include close vision and ability to adjust focus. Some research may be involved which would require the employee to be mobile to access copy/printer/scanner machines and various files located throughout the bank.