Administrative & Accounting Assistant

We are looking for a competent Administrative & Accounting Assistant to provide administrative and accounting support in a well-organized and timely manner. You will work independently and on a one-to-one basis on a variety of tasks related to supporting the business owner. This job will be responsible for helping the owner in external client support and internal processes. The  job will require work from home and virtual accessibility to the owner. Job functions may vary as the business changes.

Responsibilities and Duties

• Ability to work remotely with internet and web capabilities
• Act as the point of contact between owner and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Enter accounting & financial data for clients using system software
• Research potential clients for information, email, locations, and other details
• Produce proposals and contracts for new prospects
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

Qualifications and Skills

• Fundamental understanding of accounting and financial reports (Income Statements & Balance Sheets)

• Proven experience as an executive administrative assistant or in other secretarial position
• Understanding of QuickBooksExcellent knowledge of MS Office, especially MS Excel
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications, includes cloud based systems
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School degree; additional qualification as personal assistant would be considered an advantage

All your information will be kept confidential according to EEO guidelines.