Administrative and Accounting Specialist - Japanese Bilingual

A leading Japanese Food Distributor is seeking a detail-oriented and organized Administrative and Accounting Specialist to join their team. This role is responsible for a variety of administrative and accounting tasks to ensure the smooth and efficient operation of our office and financial processes. 

【Key Responsibilities】

Accounting Duties:

• Process accounts payable and accounts receivable, including invoice processing, payment tracking, and collections.
• Perform daily and monthly bank reconciliations.
• Assist with month-end and year-end closing procedures.
• Prepare journal entries and maintain the general ledger.
• Assist in the preparation of financial statements and reports.
• Manage expense reports and reimbursements.
• Maintain accurate and organized financial records and filing systems.
• Assist with inventory reconciliation and cost accounting support.
• Support budgeting and forecasting activities.
• Liaise with vendors and customers regarding payment and invoicing inquiries.
• Assist with audit preparations.

Administrative Duties:

• Provide general administrative support to the office, including managing correspondence, answering phone calls, and handling inquiries.
• Organize and maintain office files, documents, and supplies.
• Schedule appointments and meetings, and coordinate travel arrangements as needed.
• Assist with human resources tasks such as onboarding new employees and maintaining employee records (if applicable).
• Manage incoming and outgoing mail and shipments.
• Ensure the office environment is well-maintained and presentable.
• Support sales and purchasing departments with administrative tasks as required.
• Perform data entry and maintain databases.

Other duties as assigned by management.

【Qualifications】

• Business-level proficiency in both English and Japanese
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Proven experience in an administrative and/or accounting role (typically 2+ years).
• Proficiency in the Microsoft Suite (especially Microsoft Excel)
• Effective communication, time-management and organizational skills
• Experience in the food wholesale or distribution industry is a plus.

Location: Seattle, WA (on-site)

Schedule : Monday Friday 8:00am 5:00pm