Administrative and Compliance Manager

Summary

Responsible providing leadership managing regulatory compliance and safety programs for the City’s Sanitation and Landfill Departments.  This includes Residential, Commercial, and Brush collection operations, Landfill operations, and Transfer Station activities. Ensures full compliance with all applicable federal, state, and local regulations (including TCEQ, DOT/FMCSA, OSHA, EPA, and related requirements) Fosters a proactive safety culture across a workforce of approximately 130 drivers and operational staff. Leads safety initiatives, risk mitigation strategies, training programs, and continuous improvement efforts to reduce incidents, protect employees and the public, and ensure operational excellence.  May supervise assigned staff as directed.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Safety Program Management

• Develop, implement, and maintain a comprehensive safety program for all sanitation and landfill operations.

• Establish safety policies, procedures, and performance metrics to drive continuous improvement.

• Investigate accidents, injuries, vehicle incidents, and near misses to determine root causes.

• Coordinate with Risk Management and other departments on claims, reporting, and mitigation strategies.

• Conduct field safety audits, inspections, and job site observations; ensure corrective actions are completed.

•  Frequently interacts with customers to facilitate timely resolution of issues, complaints, or concerns.

• Administer hazard communication program including chemical inventory, SDS management, and training.

• Recommend and manage personal protective equipment (PPE) and safety supplies.

• Analyze accident trends and identify systemic risks and recurring patterns.

• Develop and implement corrective and preventative measures to reduce incidents.

• Ensure compliance with CDL requirements, DOT regulations, and FMCSA standards for all drivers.

• Monitor driver qualification files, drug and alcohol testing programs, and defensive driving compliance.

• Analyze telematics data (e.g. Samsara) to monitor driver behavior and identify high-risk activities.

• Implement targeted coaching, training, and interventions to improve driver safety performance.

• Coordinate with commercial vehicle enforcement officials and maintain external partnerships.

• Develops and manages annual budget for the department’s safety program; forecasts and projects funding needed for various resources that support the department’s safety program

Regulatory Compliance

• Ensure compliance with all applicable federal, state, and local regulations including TCEQ MSW permits, DOT/FMCSA, OSHA, EPA, Clean Air and Clean Water requirements across all sanitation operations.

• Interpret, implement, and enforce regulatory requirements, policies, and standard operating procedures (SOPs).

• Prepare, review, and submit required regulatory reports, certifications, and documentation.

• Maintain required operating records and documentation for regulatory inspections and audits.

• Serve as primary liaison with regulatory agencies and coordinate inspections, audits, and compliance reviews.

• Monitor regulatory changes and proactively implement operational adjustments to maintain compliance.

Program Management & Administration

• Develop strategic plans, goals, and performance measures for compliance and safety programs.

• Track, analyze, and report key performance indicators (KPIs) related to safety and compliance.

• Prepare reports, presentations, and briefings for leadership and City Council as needed.

• Assist with procurement of safety equipment, services, and compliance-related contracts.

• Coordinate with internal departments (HR, Fleet, Risk, Legal, Purchasing) and external stakeholders.

Additional Responsibilities

• Lead emergency preparedness and incident response planning for sanitation and Landfill operations.

• Oversee environmental compliance related to stormwater, spill prevention, and site controls.

• Implement technology solutions (telematics, reporting systems) to enhance safety and compliance oversight.

• Support operational leadership with safety integration into route planning, equipment selection, and service delivery.

• Benchmark industry best practices and implement continuous improvement initiatives.

• Participate in coordinated response to natural disasters, critical incidents, and other emergencies outside of normally scheduled work hours.

Minimum Qualifications

• Bachelor’s degree in Occupational Safety, Industrial Hygiene, Environmental Science, Public Administration, Business Administration, or a related field.

• Five (5) years of experience in safety administration or safety management in a heavy-duty vehicle environment.

• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Qualifications

• Degree in Education, Communication, Project Management, or related field of study

• 5-8 years of experience developing and conducting safety and/or operational training programs

• Experience in waste management

• CDL driver’s license

• TCEQ MSW B Operator license

Knowledge, Skills & Abilities:

• Comprehensive knowledge of a broad range of Federal and State laws related to employment, safety, workers compensation, drug testing, and other employment related matters

• Knowledge of municipal structures and operations

• Knowledge of principles of self-insurance and budgeting

• Extensive knowledge of current safety practices, regulations and standards

• Extensive knowledge of properly investigating accidents

• Proficient skills writing procedures, policies and memos

• Proficient skills in Microsoft Office including PowerPoint

• Proficient skills developing constructive training programs

• Excellent prioritization and presentation skills

• Ability to read, interpret and edit technical training documents

• Ability to comprehend and interpret a TCEQ MSW license and standard operating procedure.

Licenses and Certifications

• Valid Class C Texas driver's license

• First Aid, CPR (cardiopulmonary resuscitation) and AED (automated external defibrillator) Instructor Certification or ability to obtain within 1 year of hire

• Defensive Driving or other driver safety Instructor Certification or ability to obtain within 1 year of hire

• Bloodborne Pathogens Instructor Certification or ability to obtain within 1 year of hire

• Certified Safety Professional preferred

• OSHA General Industry and Construction Certification preferred

• DOT Work zone Instructor Certification preferred
   

Physical Requirements / Work Environment.

The incumbent works in a typical office environment with frequent outside work; frequent exposure to unpleasant environmental conditions and/or hazards.