Administrative & Data Entry Coordinator

COMPANY OVERVIEW

NEPW Logistics is northern New England’s leading warehousing, logistics and transportation provider. Our thirteen warehouses in Maine and northern Massachusetts offer more than 1.6 million SF of flexible storage space, plus a wide range of value-added services to save our customers time and money: cross-docking, paper converting, fulfillment, reverse logistics, and more. And our dedicated trucking fleet dispatches hundreds of loads per day, plus intermodal services. Eight of our facilities are rail-served by the major rail operators in the region: St. Lawrence & Atlantic, CSX and Pan Am Southern. We pride ourselves on our outstanding 24-hour service and customized solutions to meet customer needs. If you’re moving product into or out of New England, Eastern Canada and beyond, we are your one-stop source for outsourced logistics. 

CORE VALUES

Collaboration - We thrive through respect, support, and teamwork.

Safety First - We prioritize safety in everything we do.

Teamwork and Employee-Driven Success - Our employees' success drives exceptional service.

Employee Development and Growth - We invest in growth to help employees thrive.

Commitment to Innovation and Efficiency - We foster innovation and efficiency to stay ahead.

WHY JOIN NEPW?

At NEPW Logistics, we believe that our employees are the foundation of our success. We offer a supportive and collaborative work environment where you can grow your career. With access to ongoing training and a commitment to innovation, we empower our team to solve problems, drive results, and make a meaningful impact. We prioritize safety, well-being, and work-life balance while ensuring that every employee feels valued and appreciated. If you’re looking for a place where you can thrive, contribute to a dynamic team, and be a part of a leading logistics provider, NEPW Logistics is the right choice for you. 

BENEFITS

NEPW offers a variety of benefits, including the following:

• Medical insurance
• Dental & Vision insurance
• 401(k) plan & company match
• Employer-paid life insurance
• Employer-paid short-term and long-term disability
• Paid vacation, holiday, and personal time
• Employee referral program 
• Reimbursement for safety glasses and steel toe shoes

CURRENT OPENING:

Administrative and Data Entry Coordinator

Starting at $19/hour

Job Summary

We are seeking a detail-oriented and customer-focused Administrative & Data Entry Coordinator to support our company’s administrative, accounting, and operational needs. This role combines data management, customer service, and basic accounting functions such as billing and invoicing. The ideal candidate will have strong organizational skills, accuracy in data entry, and the ability to effectively interact with both internal teams and external customers.

Essential Functions

• Data Entry & Recordkeeping: Accurately enter, update, and verify data in company databases, spreadsheets, and warehouse management software to ensure data integrity.
• File Management: Organize and maintain both paper and electronic records to ensure easy accessibility.
• Customer Service: Interact with customers via phone, email, or in person to provide information, resolve issues, and ensure a positive service experience.
• Billing & Invoicing: Prepare, process, and review customer invoices; gather and validate billing data; follow up on discrepancies.
• Accounting Support: Assist with accounts receivable tracking, payment posting, and basic reconciliation tasks.
• Problem Resolution: Identify and resolve data discrepancies, service issues, and customer concerns in a timely manner.
• Safety & Compliance: Follow all company safety policies and industry regulations.
• Other Duties: Perform additional administrative or accounting-related tasks as assigned.

Required Skills/Abilities

• Strong attention to detail with a high level of accuracy in data entry.
• Proficiency in Microsoft Office Suite (especially Excel) and ability to learn warehouse and accounting software.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent communication skills for interacting with customers and colleagues.
• Basic understanding of accounting and billing processes.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Familiarity with the shipping, receiving, or trucking industry preferred. 

Education and Experience

• Knowledge of shipping/receiving and the trucking industry is desirable but not required
• Ability to sit for prolonged periods.