Administrative and Events Coordinator

The German department is seeking a detailed and highly organized Administrative and Events Coordinator to provide comprehensive support in event planning, administration, communications, and website management.

This is a ten-month position with a flexible schedule during peak periods, including occasional evenings and weekends. The role reports to the Manager of Finance and Administration in the German Department.

For full consideration, applicants must submit a fully completed and signed PU Employment Application along with their resume and cover letter by July 3, 2026. Position will remain open until filled.

• Provide administrative support to the department and serve as primary point of contact for all department events
• Plan and coordinate logistics for 25 or more events annually, ranging from small catered lunches to conferences and week-long workshops
• Arrange travel and prepare detailed itineraries for faculty and visitors
• In collaboration with the department manager, develop and implement an annual communications plan—including web updates, social media, and print publications 
• Manage the German Department’s Drupal CMS website by creating, organizing and publishing content in accordance with established practices

• Oversee all aspects of annual summer workshops, including planning and implementation, and provide administrative and programmatic support for study abroad initiatives

• Prepare purchase orders and honoraria for payment, and reconcile related expenses in Prime and Concur

QUALIFICATIONS

• Bachelor’s degree or equivalent education and experience

• Advanced proficiency with Drupal, Mailchimp, and Canvas

• Ability to manage social media platforms (e.g., Instagram)

• Advanced skills in Microsoft Office, including word processing, spreadsheets, slide presentations, and forms

• Expertise with Zoom, including scheduling and configuring virtual meetings or webinars

• Excellent writing skills appropriate for an academic environment

• Strong attention to detail and ability to meet deadlines

• Demonstrated problem-solving skills and the ability to work independently, take initiative, interpret manuals and directions, learn new platforms, locate resources, and ask questions as needed

PREFERRED QUALIFICATIONS

• Experience managing and maintaining Drupal CMS, including content administration, site structure, and user permissions

• Advanced knowledge of Microsoft Outlook calendar and email functions

• Prior experience working in a higher education or nonprofit environment

• Experience with University systems, including EMS, Prime, Concur and SharePoint

• Familiarity with the German language

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.