Administrative and Facilities Manager

Do systems change, equity, belonging, and the potential to improve the lives for the residents of Washtenaw County get you excited? If so, we want you to leverage your culture-building and operational skills and expertise with the team of AAACF!

About Us
The Ann Arbor Area Community Foundation (AAACF) is a $300 million dollar community foundation focused on improving the economic mobility and quality of life of the residents of Washtenaw County. Our assets have doubled since 2015, and now AAACF is one of the 20 fastest-growing community foundations in the U.S. Founded in 1963, AAACF administers over 600 charitable funds. Through a core team of 20 Trustees, 19 employees, and 400+ volunteers. AAACF works to connect people, charitable causes, and permanent capital for community impact as the philanthropic hub of Washtenaw County. 

To learn more, visit www.aaacf.org.

Don’t check off every box? – Apply Anyway!
Statistics show that marginalized groups - such as women, LGBTQ+, and people of color – are less likely to apply to jobs unless they meet every single qualification. AAACF is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your experience does not align perfectly with every requirement below, we encourage you to still consider applying. Who knows, you might be the right fit for another future role!

About the Role
The Administration and Facilities Manager oversees the foundation’s Operations Team, which is responsible for delivering “internal administrative services” that support the organization’s mission. This role ensures the efficiency and effectiveness of daily administrative and facilities functions. The Manager directly supervises two Administrative Assistants and reports to the President/CEO.

This position is an in-office role with occasional remote work hours, primarily during regular business hours that may require additional work after hours.

Key Responsibilities

• Lead and manage the administrative and facilities staff.
• Oversee administrative functions in the office, including front desk management, in-office and external event coordination, and general administration.
• Manage office coverage schedules to ensure our internal and external customer service needs are met, and opening and closing responsibilities are completed.
• Ensure all preparations are completed for meeting rooms throughout the day, monitoring the conference room schedules.
• Serve as liaison with building management on workspace maintenance and renovation, as well as overall facilities management, overseeing contractors, vendors, and associated contracts and agreements.
• Provide oversight of renovations or expansions of our physical space.
• Through the management of the administrative and facilities team, provide project management and administrative support to all managers.
• Takes the lead role in preparing periodic National Standards reaccreditation applications and ensuring annual ongoing compliance.

About You

• A bachelor’s degree is preferred, or equivalent work experience will be considered for this role.
• Prior experience in an administrative management role. Project coordination experience, with formal training a plus.
• Excellent development and execution of strategies, process improvement, culture and system change, meeting facilitation and design, and communications.
• Possess a strong understanding of change management.
• Proven ability to act with sound integrity, tact, and discretion, as well as excellent interpersonal and relationship-building skills.
• Outstanding leadership and communication skills, and empathy for employees at all levels.
• A resident of Washtenaw County.

Benefits
The Foundation has a generous benefits package for employees which includes: health, dental, and vision insurance; paid time off, a 403(b) plan with contribution matching; life insurance; short and long-term disability insurance; flexible and childcare savings accounts; paid time off; and other benefits.