Administrative & Finance Support Coordinator

POSITION SUMMARY

Egan Landscape Group offers competitive compensation, strong benefits, bonus incentives, ongoing training, and opportunities for growth within a values-driven organization.

The Administrative & Finance Support Coordinator supports daily office operations at our Plymouth, MA location while also assisting with finance-related administrative duties. This role is responsible for answering phones, supporting scheduling and office coordination, assisting with customer communications, and performing routine administrative and finance support tasks.

This position works alongside our existing Administrative team member to help strengthen and expand the administrative function of the business while also supporting the finance department.

The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication, customer service, and accuracy with data entry are essential.

This position reports to the Office Manager and works closely with the administrative and finance teams to support daily operations.

ABOUT THE COMPANY

Egan Landscape Group is a premier landscaping company specializing in design, maintenance, and horticulture. We are committed to delivering high-quality results, exceptional client service, and positive community impact. Guided by our RELIANT core values, we prioritize reliability, professionalism, and sustainability in everything we do.

OBJECTIVES

• Answer incoming phone calls and emails promptly and professionally


• Serve as the first point of contact for customers, vendors, and visitors


• Support scheduling and coordination of meetings, appointments, and office calendars


• Assist with general administrative and clerical duties to support office operations


• Assist with vendor invoice entry, coding, and processing (Accounts Payable)


• Assist with preparing and sending customer invoices (Accounts Receivable)


• Track incoming payments and support follow-up on outstanding balances


• Maintain organized digital and physical filing systems for financial and administrative records


• Enter and update data in internal systems and ensure accuracy of records


• Assist with customer and vendor inquiries related to billing and payments


• Support planning and logistics for meetings, trainings, and company events


• Handle confidential information with professionalism and discretion


• Collaborate with internal teams to support daily operations


• Utilize business systems including QuickBooks Online, Aspire, and HubSpot (experience not required but a plus)

COMPETENCIES

• Strong organizational and multitasking skills


• Excellent written and verbal communication


• High attention to detail and accuracy


• Strong time management and ability to prioritize effectively


• Customer service mindset and professional demeanor


• Ability to work independently and as part of a team


• Adaptability in a fast-paced environment


• Strong problem-solving skills


• Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)


• Familiarity with QuickBooks Online preferred


• Familiarity with Aspire and/or HubSpot is a plus


• Strong computer proficiency, including the ability to efficiently navigate multiple software applications and systems simultaneously


• Proficient keyboarding and data entry skills


• Ability to maintain confidentiality and professionalism

BENEFITS

• Bonus incentives


• 401(k) retirement plan with up to 4% company match


• Health insurance (50% employer contribution)


• 100% employer-paid dental, vision, and accident insurance


• Life insurance


• Paid sick time


• Paid jury duty


• On-the-job training


• Professional development assistance


• Opportunities for advancement

EDUCATION AND EXPERIENCE

• Prior administrative office experience required


• Experience with accounts payable and/or accounts receivable preferred


• Strong customer service and communication skills


• Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)


• Experience with QuickBooks Online preferred


• Experience with Aspire and/or HubSpot is a plus


• High school diploma or equivalent required; additional training a plus

PHYSICAL REQUIREMENTS

This is primarily an office-based role requiring extended periods of sitting and computer use. Occasional standing, walking, bending, or lifting (up to 25 lbs) may be required for office tasks such as filing. Strong vision, hearing, and communication skills are necessary for phone, in-person, and virtual interactions.

COMMITMENT TO DIVERSITY

Egan Landscape Group is an equal opportunity employer committed to building a diverse and inclusive workforce. We welcome applicants of all backgrounds regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability. We believe diversity strengthens our team and improves the service we provide to our clients and community.