Administrative and Operations Assistant - (Boulder, CO)

PickNik Robotics is a global leader in robotic software solutions and services, specializing in robot arm manipulation and controls for the $230B market of non-industrial robotics. Our robotics development platform, MoveIt Pro, is changing the way engineers program robots on Earth and in Space. We’re a fast-growing startup, sometimes hectic, always exciting with a clear path to scale up to $100 million of ARR.

PickNik is seeking a detail-oriented and execution-focused Operations Assistant to support core business operations across finance, compliance, and office administration. This role works closely with the Chief of Staff and Controller to ensure that critical operational processes — including Accounts Payable, government contract compliance, and internal coordination — are executed accurately and on time.

The ideal candidate is exceptionally detail-oriented, comfortable task-switching in a fast-paced environment where multiple priorities can all be urgent, and confident in communicating with executives and cross-functional teams. We’re looking for a true doer — someone who simply gets things done.

Am I a good fit?

• You are highly detail-oriented and organized.

• You take ownership and get things done.

• You enjoy being the operational backbone of a growing company.

• You thrive in an high feedback environment striving for excellence.

• You can work from our Boulder office 4+ days a week.

Responsibilities

Office & Operations Administration

• Maintain organized digital filing systems (Google Drive)

• Assist with vendor coordination and general office administration

• Coordinate logistics for company meetings, All Hands, and internal events

• Support new hire onboarding logistics, including workspace and equipment coordination

HR & People Support

• Assist with new hire onboarding logistics, including workspace setup, equipment coordination, and paperwork

• Support basic HR administration such as benefits enrollment, time-off tracking, and employee records

• Help maintain a positive team culture through internal events and communication

• Coordinate employee training sessions and maintain training records

Finance & Compliance Support

• Support the Controller with Accounts Payable processing, invoice tracking, and documentation management

• Prepare and submit compliance documentation for government contracts and funding programs

• Maintain organized financial and compliance records

• Ensure documentation aligns with reporting requirements and internal controls

• Assist with audit preparation and documentation requests, as needed

Marketing & Event Logistics

• Coordinate conference and trade show logistics (registration, materials, shipping, scheduling)

• Support webinar logistics and event execution

• Assist with internal communication and coordination through Slack and Google Workspace

Requirements

• Strong attention to detail.

• Must be comfortable operating in a fast-paced environment.

• Ability to multitask and prioritize daily workload.

• Experience working with accounting and Accounts Payable

• Strong knowledge of Gmail, Google Docs, Google Sheets, or Microsoft equivalents.

• Exemplary planning and time management skills.

• 4+ years experience as an Executive/Administrative/Virtual Assistant, preferably in a tech environment.

• US residency (US Citizen or Permanent Resident).

• Live in the Boulder/Denver area and have the ability to be in-office nearly every day of the week.

• High level verbal and written communications skills.

• Ability to proofread for grammar and punctuation with a high level of accuracy.

• Problem-solving and decision making skills.

Minimum Salary

The minimum CO salary for this position is $63,000/year.