Administrative and Preschool Assistant

Hours: 7:30 AM – 3:30 PM (Monday – Friday)

Compensation: $22-$25 Hourly

ABOUT GREEN IVY SCHOOLS

Pine Street School, a member of Green Ivy Schools, is an internationally-minded community dedicated to providing an innovative, engaging, multilingual, and multicultural education that inspires and empowers our students to take mindful action for equity and the environment, making a positive impact on the world. We prioritize authentic student learning, activism, community engagement, and ethical enthusiasm for emerging technology. We offer both Spanish and Mandarin immersion programs for students in grades preschool through 8th grade.

ABOUT THIS ROLE

We are seeking a proactive and detail-oriented Administrative Assistant to support our admissions and school offices. This position combines administrative responsibilities with hands-on support in our Early Childhood program. The ideal candidate is an enthusiastic self-starter who is comfortable managing a variety of tasks, eager to learn, and thrives in a collaborative school environment.

WHAT YOU WILL DO

Administrative Support (Approximately 6 hours daily):

• Provide day-to-day administrative support to the admissions and main school offices
• Manage calendars and internal coordination
• Assist with event preparation and logistics
• Prepare welcome packages for prospective families
• Support the Parent Liaison with administrative tasks
• Perform general administrative duties including filing, data entry, and office organization
• Provide occasional client-facing support during admissions events

Early Childhood Support (Approximately 2 hours daily):

• Supervise before-care for preschool students (ages 2–5) from 7:30–8:30 AM
• Set up and monitor preschool lunch period
• Maintain a safe, nurturing, and organized environment for young children

ABOUT YOU

• You are kind, and compassionate: You approach children, families, and coworkers with empathy and respect, helping to create a welcoming and inclusive environment.
• You enjoy working with young children: You find joy in supporting their early learning experiences and understand the importance of patience and flexibility in a preschool setting.
• You are a strong communicator: You have excellent written and verbal communication skills, and you're comfortable interacting with families, staff, and community members.
• You are highly organized and detail-oriented: You support admissions, scheduling, and school events with efficiency and a keen eye for logistics, helping ensure things run smoothly behind the scenes.
• You have a proactive, can-do attitude: You approach challenges with a positive mindset and a willingness to learn and grow in a dynamic preschool setting.
• You thrive in a team-oriented environment: You're flexible, collaborative, and always ready to lend a hand—whether it’s supporting a classroom activity or stepping in to assist a colleague.

BENEFITS

• Health, Dental, Vision, Disability and Life insurance plans
• Generous paid time off policies
• 401K retirement account with up to 4% matching

This role is ideal for someone who enjoys a balance of administrative work and child interaction, and who is looking to grow within a dynamic school community.

• Prior experience in administrative support, preferably in an educational setting
• Experience working with children aged 2–5
• Strong organizational and multitasking skills
• Proficiency in Google Workspace (Docs, Sheets, Calendar) and Microsoft Office
• Ability to work independently and take initiative
• Punctuality and reliability, especially for early morning coverage
• Fully authorized to work in the United States