Administrative & Program Support Assistant

Job Description

Pala Band of Mission Indians

HUMAN RESOURCES OFFICE PMB#50 35008 Pala Temecula Road Pala, CA 92059

JOB DESCRIPTION

Title:                                  Administrative & Program Support Assistant

Department/Division: Social Services

Status:                              Part Time | Monday–Friday, 8:00 AM – 1:00 PM

Salary:                         Hourly / DOE

Supervisor:                    Social Services Director

Subordinates:               Not Applicable

This position is grant-funded and aligned with federal Title IV-E Prevention and Child Welfare program requirements.

POSITION SUMMARY:

The Administrative & Program Support Assistant provides administrative, clerical, and programmatic support to the Director of Social Services. This role supports Title IV-E eligible activities including documentation, reporting, coordination, and compliance tracking necessary to meet federal, state, and tribal requirements.

JOB DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the Director of Social Services


• Track tasks, deadlines, and deliverables related to Title IV-E and other grants


• Maintain organized grant and program files


• Support data collection and documentation for Title IV-E reporting


• Assist with preparation for audits, monitoring, and site reviews


• Coordinate meetings, trainings, and prevention-related activities


• Maintain confidentiality and compliance with federal and tribal regulations

KNOWLEDGE, SKILLS, CERTIFICATIONS AND ABILITIES:

Title IV-E Alignment

• This position supports allowable Title IV-E administrative activities including:


• Program planning and coordination


• Case documentation support


• Data tracking and reporting


• Quality assurance and compliance monitoring


• Training and prevention program support


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MINIMUM QUALIFICATIONS:

• High school diploma required; Associate degree preferred


• Minimum two years administrative experience
  Valid California Driver’s License and clean driving record


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• Must acknowledge and agree to maintain a Drug-Free workplace (including marijuana) as a condition of employment with the Pala Band of Mission Indians.


• Must pass pre-employment and random drug testing during employment.


• Must successfully pass a Fingerprint-based background check of potential employees, volunteers, and contractors pursuant to Public Law 101-630 - Indian Child Protection and Family Violence Prevention Act.


• Indian preference will apply. The Pala Band of Mission Indians will give hiring preference to fully qualified applicants who are Pala Tribal Members.

OTHER REQUIREMENTS:

All employees are expected to follow the Tribal Employee Handbook of the Pala Band of Mission Indians and must adhere to any additional applicable addendums.

HOW TO APPLY

PLEASE SUBMIT A RESUME AND APPLICATION TO:

Pala Band of Mission Indians

Human Resources Department PMB 50, 35008 Pala Temecula Road

Pala, CA 92059

Email: [email protected] or [email protected] 

https://www.palatribe.com/community/jobs/