Administrative Asistant

Job Title: Administrative Assistant – Recruitment & Staffing

Department: Human Resources (Remote)

Job Summary

The Administrative Assistant – Recruitment & Staffing provides administrative and operational support to the recruitment team by coordinating hiring activities, maintaining recruitment records, and ensuring smooth staffing operations in compliance with company policies.

Key Responsibilities and Duties

• Assist the recruitment team with day-to-day administrative tasks

• Post job openings on job portals and internal platforms

• Schedule interviews and coordinate with candidates and hiring managers

• Maintain and update candidate databases and recruitment trackers

• Prepare offer letters, interview documents, and onboarding paperwork

• Coordinate pre-employment checks and documentation

• Support onboarding and orientation processes for new hires

• Maintain confidentiality of candidate and employee information

• Generate recruitment reports and hiring status updates

• Coordinate with staffing agencies and vendors as required

Required Skills & Qualifications

• Bachelors degree in HR, Business Administration, or related field

• Previous experience in recruitment or HR administration preferred

• Proficiency in MS Office (Excel, Word, Outlook)

• Strong organizational and multitasking skills

• Good communication and coordination abilities

• Attention to detail and confidentiality awareness

Preferred Skills

• Experience with ATS (Applicant Tracking Systems)

• Knowledge of recruitment processes and labor regulations

• Ability to work in a fast-paced hiring environment

Key Performance Indicators (KPIs)

• Timeliness of interview scheduling and coordination

• Accuracy of recruitment records and documentation

• Support efficiency to recruiters and hiring managers

• Candidate experience feedback

Working Conditions

• Office-based / Hybrid role

• Standard business hours; extended hours during peak hiring periods