Administrative Assistant (100204)

We support job seekers and career changers in preparing for and advancing in meaningful careers, with a focus on sustainable, high-growth, and high-demand industries. Our dedicated and highly trained workforce professionals deliver comprehensive workforce solutions through integrated career centers, sector-focused hubs, and community and partner sites.

• Collects and reviews documentation of customer participation in program activities to ensure compliance with program requirements and assigned participation hours.

• Ensures all documentation of participation is accurately entered into the data tracking system at least weekly for every customer.

• Inputs participation hours and activity details into the designated data system in a timely and accurate manner.

• Collaborates with program staff to ensure all customers are actively assigned to and engaged in program activities.

• Communicates with assigned program staff, worksite supervisors, and partner agencies to follow up on missing documentation.

• May conduct outreach to customers and/or community partners to obtain participation records as needed.

• Prepares reports related to participation tracking, documentation compliance, and assigned responsibilities.

• Responsible for preparing, cutting, and mailing participant checks, including incentive checks, Emergency Assistance (EA) checks, and Refugee Cash Assistance (RCA) checks.

• Partners with the Administrative Coordinator and Project Accountant to ensure accurate and efficient maintenance of banking and financial records.

• High school diploma or equivalent required

• 2–3 years of related clerical or administrative experience

• Strong communication and organizational skills

• Proficiency with office equipment and standard office software (e.g., Microsoft Office Suite, data entry systems)

• Ability to establish and maintain effective working relationships with management, coworkers, and the public

All information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.