Administrative Assistant

Administrative Assistant

Under the supervision and direction of the Director of Online Programming, the Administrative Assistant for the Online School will provide high-level administrative and operations support to the AZACS online school operations.

Duties:

• Provide administrative support to online school administrators, include scheduling meetings, managing calendars, processing paperwork, mailing, shipping, updating databases, and taking staff meeting notes


• Monitors new student applications, schedules screenings between family and school leadership, and follows the process through to enrollment or waitlist


• Supports the Online Coordinator in onboarding students to ensure technology and course supplies are available and shipped to new students


• Oversees student mailings, technology, and supplies that may need to be sent to online students and families


• Supports the Special Education process in coordinating MET and IEP meetings with all stakeholders, as directed


• Supports school leadership in the planning and managing of logistics and preparations for school events, student field trips and activities (making photocopies, setting up for special events, ordering food and supplies, making phone calls to confirm attendance, etc.).


• Serves as the backup to the Online Coordinator when sending out attendance notices and other Tyler SIS functions


• Creates requisitions and places orders as requested


• Performs other duties and special projects as necessary or requested 


• This is an on-site position 

Minimum Qualifications:

• 2-3 years of experience in administration or operations. 


• Excellent verbal and written communication skills across all levels of the organization.


• Proficient in Google Suite and Microsoft Office. 
  


• Must be self-motivated, independent, and able to work with minimal supervision and in a collaborative environment. 


• Must have excellent customer service for external and internal customers.
  
  Valid Arizona IVP Fingerprint clearance card
  Bilingual in Spanish preferred

Benefits:

• The school is located at a new state-of-the-art Autism Center!


• Competitive pay based on experience.


• Eligible to participate in benefits including medical, dental, vision, short-term disability, critical care, hospitalization, scheduled accident coverage, voluntary supplemental life, and pet insurance.
  


• Paid Time Off (96 hours), paid federal holidays, and paid fall, winter, and spring breaks.


• Group Life Insurance and Employee Assistance Program.


• 401K with Employer match.
  

ADA AND OTHER REQUIREMENTS:

Positions in this class require:  stooping, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Physical Requirements: 

Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or a negligible.

Working Conditions:  

Work is routinely performed in an indoor environment.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Arizona Autism Charter Schools, Inc. is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Arizona Autism Charter Schools, Inc. does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.