Administrative Assistant

Description

HRG is an employee-owned, nationally recognized consulting engineering, planning, and infrastructure solutions firm.  

We are actively seeking an ambitious and detail-oriented Administrative Assistant in our Cranberry Township, PA office. This position will have some work from home flexibility once the candidate has been fully trained. As an Administrative Assistant with HRG, you will be responsible for a variety of administrative support functions for engineering projects and business community involvement and engagement including but not limited to:

• Serving as the first personal contact between the office, the community and prospective clients by answering and routing incoming telephone calls and greeting visitors.
• Distributing incoming mail, interoffice mail and overnight packages
• Preparing outgoing mail, certified mail and overnight packages
• Providing support to and cooperating with administrative professionals in other regional offices
• Copying various documents and performing record keeping functions in accordance with HRG’s standard procedures
• Maintaining office and kitchen supplies; restocking and re-ordering (as necessary) to ensure adequate inventory
• Preparing and processing bid and construction documents with guidance from engineering professionals; Knowledge of PennBid is preferred
• Assisting with preparation of letters, reports, marketing packages, consulting proposals, PowerPoint presentations, project manual preparation and assembly
• Electronic and hard document filing
• Tracking and documenting staff licensures, organizational dues
• Assist with setting up new clients and projects; Experience with Deltek Vision or VantagePoint is preferred
• Assisting with recording and distributing meeting minutes
• Driving company vehicle to deliver plans, documents and supplies within the area served by the Cranberry Township office
• Assist with vehicle fleet maintenance
• Assist with organizing office and team building events
• Supporting Assistant Vice President in various business activities including:
  • Coordinating marketing initiatives
  • Scheduling involvement and participation in Chamber of Commerce and other industry organization events
  • Tracking and monitoring company sponsorships of industry and community events

Requirements

• H.S. Diploma or equivalent
• Associate’s Degree in Business or Secretarial Science, preferred
• 2+ years’ administrative experience supporting multiple managers and/or projects
• Outstanding organizational, multi-tasking and communication skills
• Ability to prioritize and meet deadlines
• Ability to work independently with minimal direction
• Must be detail-orientated and possess excellent proofreading skills
• Intermediate proficiency in Microsoft Office Suite including Outlook, Word and Excel
• Has the legal right to work in the U.S.

Life at HRG

Are you a creative problem solver who wants to make a difference in people’s everyday lives? Find out why it’s #Good2bHRG :

• Work with Purpose & Impact: Our people design roads, bridges, water and sewer systems. They reduce pollution and protect environmental resources. They prepare sites for new homes, businesses, schools, and gathering spaces. They develop strategic plans and connect leaders to the funding they need to turn vision into reality. Join us, and use your talent to enhance safety, promote health and well-being, connect people and places, and build strong economies in the community around you.
• 100% Employee Ownership: Every member of the team shares in the firm’s financial success through the company-funded employee stock ownership plan (ESOP), but ownership means so much more to us at HRG. It’s about communicating transparently, being accessible, and empowering everyone to contribute their ideas. 
• Bright Opportunities for Growth: HRG has experienced steady annual growth over the past decade, adding new services and new territories across the tri-state area.  We have a detailed path to continue that growth in the decade to come, and our people are the foundation of that plan. We provide ample training, mentorship, and peer networking opportunities, so you can continue to evolve your skills and take on new challenges. We also provide generous reimbursement for continuing education, licensure and certifications, and professional memberships.
• Freedom and Flexibility to Define Where and When You Work: You have many goals: professional and personal. At HRG, you’ll be able to pursue them all. Our team has incredible flexibility to adjust their schedule around their life, start the weekend early with Half-Day Fridays, and do their work at home, in the office or any combination they choose. 
• Comprehensive Benefits: Including medical, dental, vision, short- and long-term disability, life insurance for you and your dependents, general paid time off, paid parental leave, and more.
• Fun, Supportive Environment: HRG has a One Company mindset focused on collaboration and shared success, not competition. Our founders set out to create an enjoyable workplace, and their vision continues today with regular potlucks, picnic lunches, team building retreats, and friendly games.
• National-Recognition: HRG was the ENR 2021 MidAtlantic Design Firm of the Year, and we have received numerous awards at both the regional and national level. See more on our website
• Best Place to Work: HRG was recognized as one of the 2021 Best Places to Work in PA.