Administrative Assistant

Description

Primary Purpose:   

The Administrative Assistant is responsible for providing organizational support to functional departments within the DiMarco Group of Companies. 

Duties and Responsibilities:

• Assist with preparing correspondence and reports as requested.
• Maintain filing system and retrieve information from files when needed. Prepares files to be logged into the file inventory system.
• Responsible for the upkeep and general cleaning of the common area, kitchen, and conference rooms.
• Will provide the main reception area and Executive conference room with snacks.
• Keep copiers / printers fully stocked with paper on a daily basis.
• Assist in inputting company contacts, photos, calendar items, etc.
• Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Works independently and within a team on special and ongoing projects.
• Will be responsible for booking necessary travel arrangements for company-wide trainings. 
• Responsible for sorting company mail on a daily basis and ensure timely distribution / pick-up from various departments.
• Maintain supplies and stationary inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Will be in charge of planning & execution of special events as requested by Owners and members of Senior Management.
• Will maintain concessions, food service, and the vending machines. Responsible for ordering of fresh fruit and vegetable trays on a weekly basis for DiMarco and ADMAR.
• Provide coverage for the Reception desk as scheduled.
• Process, manage and track charitable contributions and sponsorships.
• Will complete special projects within organization, as assigned by supervisor
• Perform other duties as assigned.

Education:

• Associate’s Degree and three to five years of experience in an administrative support role.
• Role with analysis and administrative functions highly desired.

Skills / Experience:

• Must possess strong decision-making and judgment skills.
• Must be able to demonstrate a high level of professionalism and develop strong relationships within a team environment.
• Excellent organizational skills.
• Strong customer service skills.
• Strong written and verbal communication skills, as well as proficiency with Microsoft Office, spreadsheets, databases and word processing tools.
• Must be able to prioritize multiple tasks efficiently.