Administrative Assistant

Description

An award winning, nationally recognized youth development program

Who We Are

ICAN is a non-profit organization that provides free, out-of-school time programs serving East Valley youth. Since its founding in 1991, ICAN has remained dedicated to its mission to provide free, comprehensive programs that empower youth to be productive, self-confident, and responsible members of the community. ICAN’s goal is to break the cycle of poverty, creating a new pathway for youth to achieve future success. We do this by providing safe, enriching programs for our children and their families, teaching youth the life skills they need now to lay the foundation for a brighter future via programs enriched with STEAM, literacy, sports, and more. 

Our Culture

At ICAN, we believe every child and every family deserves access to quality childcare, keeping parents working and kids safe, and each of our team members is passionate about spreading this purpose.

You are most likely to find success at ICAN if you are:

• Eager to BLAZE TRAILS, innovate, and create impact
• Growth-minded and optimistic; can BOUNCE BACK by seeing mistakes and challenges as opportunities to learn
• People-oriented, making investments every day to CULTIVATE SELF & OTHERS
• Prepared to SHOW UP & SPEAK UP by being authentic and engaged, aware of how your actions and contributions impact others

The Role

As the Administrative Assistant, you will play a crucial role in ensuring the efficiency of the Finance and Administration team of ICAN by providing exceptional, friendly, energetic, and professional customer service at all times. Your attention to detail and commitment to accuracy will directly support financial operations, including maintaining organized records, processing invoices and donations, and assisting with financial documentation. Reporting to the Office Manager, you will do this by:

Administrative Support (100%) 

• Answers all incoming calls promptly and professionally, directing them to the appropriate team member.
• Monitors incoming visitors, and directs inquiries as needed.
• Manages and maintains office shared equipment and meeting spaces.
• Completes monthly inventory of breakroom and office supplies. 
• Receives, sorts and distributes all electronic and physical mail including packages.
• Process outgoing mail. 
• Assists with organizational purchases.
• Receives, logs and routes incoming donations (checks, cash, in-kind) to the appropriate team member.
• Manages All Staff and Room Reservations calendars.
• Coordinates logistics and materials for department meetings, including recording notes.
• Posts notifications of office closures promptly.
• Responds to payment inquiries and assists with accounts payable and receivable tasks including accurate data entry. 
• Maintains and updates staff resources such as; printer & scanner guides, training guides, staff directory, etc. 
• Attend regular staff meetings and required training sessions.
• Provide administrative support to the Finance and Admin team as needed. 
• Department needs may evolve over time, and responsibilities may shift to reflect organizational priorities.

Employee Benefits

At ICAN, we believe in investing in our employees. Our benefits package was designed to keep our employees well, happy, and engaged so they can further the mission and live by our core values. 

Full-Time Benefits:

• 14 paid holidays each year including your birthday
• 2 paid mental health days 
• 80 hours of paid time off - prorated based off hire date
• 40 hours of sick time 
• Paid Professional Development Opportunities and Trainings
• 403b Retirement Savings Account - available after one year of employment
• Comprehensive Benefits: Medical, Dental, Vision, STD, Employee Assistance Program

Hourly wage based on experience and nonprofit pay scale of: $20/hr. - $26/hr.  

Can you help us make a difference in the community? If so, we hope to hear from you.

Requirements

Experience/Skills

We care more about who you are than what you’ve done. That said, here are some highlights of the type of person and background we believe would thrive:

• Bilingual (English/Spanish) –speak/write/read Spanish at a conversational (fluent) level is preferred
• Proficient in MS Word, PowerPoint, Excel, and Google calendars
• Possess excellent customer service and communication skills
• Ability to multi-task and work under pressure while handling a variety of activities 
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to act with integrity, professionalism, and confidentiality
• Passion for cultivating the full potential of self and others
• Demonstrate humility, respect, and positivity 
• Consistent ability to say what you mean and do what you say 
• Committed to raising the bar every day and inspiring others to do the same 
• Strong desire to learn and grow