ADMINISTRATIVE ASSISTANT

Description

The Administrative Assistant will organize & coordinate general administrative tasks, as well as support various departments within the company. Duties & responsibilities include staffing the reception desk, greeting visitors, providing general administrative support to our employees and coordinating various office & management administrative support tasks  

• Serve as the point person for office duties including answering phone, greeting customers, coordinating customer visits & lunches.
• Maintains office supplies & coordinates maintenance of office equipment.
• Supports Human Resources documentation tasks.
• Supports Human Resources with coordinating & posting employee communications via MS Teams & Video Communication Monitors.
• Manages online recruiting platforms. (i.e., Indeed, LinkedIn, etc.)
• Coordinates employee badging & maintains customer and vendor visit logs.
• Supports sales & marketing efforts, collaborate with the sales team on marketing materials, web content updates & social media presence.
• Completes monthly sales reports.

Requirements

• Knowledge of clerical procedures & systems such as record keeping and filing.
•  Proficiency in Microsoft software suite (Excel, Word, Outlook, PowerPoint, Power Apps)
•  Experience of office machines & being in an administrative assistant role.
• Attention to details and problem solving.
• Excellent verbal & written communication skills.
• Excellent interpersonal & customer service skills.
• Strong organizational & planning skills in a fast-paced environment.
• Experience in a customer-facing role.
• 3 to 5 years’ experience in an administrative role
• College associate degree preferred