Administrative Assistant

Wilson Construction Co. has an opening at our Headquarters in Canby, Oregon for an Administrative Assistant with a positive, can-do attitude! 

This position will work under the direction of the Assistant Office Manager, to support our headquarter and field offices in administering our cell phone and fuel card accounts:

Responsibilities:  
•    Issuing cell phones and fuel cards;
•    Monitoring / maintaining plans of cell phones;
•    Maintaining vendor accounts to ensure accounts/reps are effectively supporting our needs;   
•    Analyzing / tracking usage of cell phones and fuel cards to ensure company policy is followed; assisting in educating staff on company policy;
•    Coding cell phone and fuel card charges to appropriate job; 
•    Tracking and matching receipts of charges to cell phone and fuel card invoices;
•    Following up with staff to ensure all documentation for cell phone and fuel card charges is received timely;
•    Troubleshooting fuel card issues; 
•    Maintaining various spreadsheets containing issued cell phones and fuel cards; 
•    Answer and direct phone calls appropriately on a multi-line phone system;
•    Greet and direct visitors and employees in a friendly manner; and
•    Administrative support to all departments, as needed.

This position is also the back up to the Front Desk Receptionist and will be responsible for partial coverage on a daily basis.  

Requirements:  
•    1-2 years’ experience in a professional office setting;
•    Proficiency in Excel/Outlook, 10-key;
•    Must have iPhone experience;
•    Ability to work in a fast-paced environment;
•    Excellent organizational skills;
•    Excellent multi-tasking skills;
•    Attention to detail;
•    High School diploma;  
•    Familiarity with standard office protocol and office equipment; 
•    Effective communication and ability to work with various types of staff; 
•    Friendly demeanor with a positive attitude;
•    Flexibility and willingness to help and support others;
•    Willingness and ability to learn new tasks;
•    Reliable and dependable; and
•    Task and time management skills with the ability to handle a fluctuating workload.

Ideal candidates will be team oriented, and have excellent organizational and multi-tasking skills to be able to handle frequent interruptions and changing priorities.   Being able to communicate effectively and follow up assertively with a positive attitude is essential in this position.
 
Competitive salary and excellent benefits package including employer paid medical, dental, vision, 401(k), personal time off and holiday pay.  

Wilson Construction Co. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Smoke & drug free environment.  Successful candidates will be required to pass post-offer and random drug tests, including marijuana.

To apply: 

Please submit your cover letter & resume via our website through the Opportunities page: www.wilsonconst.com